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10 Great Tools for Keeping Your Calendar Organized

Scott Gerber
Scott Gerber

Entrepreneurs are busy people. With so much going on, it can be tough to make sure you get everything done and yet never miss a meeting. So how do successful founders stay on top of their game?

An organized calendar is generally where it starts. To learn more, I asked 10 founders and YEC members their favorite tools for keeping an organized calendar. Their best answers are below.

1. Things

I use Things. It helps me organize my to-do lists for the day. I can pull tasks from various projects into my list. I can organize by how long a task will take me, so if I have some downtime I can knock out any task that only takes 15 minutes. – Tom AlexanderPK4 Media

2. is a great tool for scheduling that lives within your email. – Wade FosterZapier

3. Google Calendar

I use Google Calendar. It links to my email and to my iPhone. I like to manage my own calendar and make sure I always leave room for breathing between commitments. Nothing is more effective than a focused brain. –Samira FarBellacures Franchising LLC

4. An Assistant

If you have over a certain amount of calendaring, an assistant is incredibly helpful. There are some things that only a person can do, and having someone help you with calendaring will save you so much time that can be put into your product. – Jessica RichmanUBiome

5. Rapid Planning Management (RPM)

I use Rapid Planning Management (RPM) by Tony Robbins for scheduling and managing tasks. RPM is my favorite tool for keeping my calendar organized because it not only requires that I get things scheduled in my Google Calendar, but it also helps me prioritize what tasks are most important to accomplish. Get RPM and accomplish the tasks that you care about most. – Kristopher

6. Fantastical 2

Fantastical is the stock iPhone calendar app on steroids, and supports both iCloud and Google Exchange. It's a great tool for staying organized. – Josh WeissBluegala

7. Calendly

Calendly has been a great way of keeping my calendar organized. I have a lot of people who try to set up meetings with me and I can simply send people my link at Calendly. They can then see all the major types of meetings I'll do, know when I'm available, book a time, and then all my contact details will be sent after I accept the meeting. – Liam

8. Boomerang for Gmail

Boomerang is incredibly helpful for bridging the space between my email and my calendar. – Patrick VlaskovitsSuperpowered

9. Awesome Note

I'm a big fan of apps that have pretty, vivid colors -- and that is certainly Awesome Note. In this app, they organize your different calendars by color, importance and type of project. I can seamlessly go from my personal to-do list to my work to-do list without any wrinkling of my brain. It's incredible! – Rob FultonExponential Black

10. Sunrise

I love Sunrise. It's the most modern calendar; it's integrated with every platform you need, such as Foursquare, LinkedIn, etc. It's very simple and easy to use, which is exactly what I want in a calendar. – Ben LangMappedly

Image Credit: Monkeybusinessimages / Getty Images
Scott Gerber
Scott Gerber Member
Scott Gerber is the founder of Young Entrepreneur Council (YEC), an invite-only organization comprised of the world’s most promising young entrepreneurs. In partnership with Citi, YEC recently launched BusinessCollective, a free virtual mentorship program that helps millions of entrepreneurs start and grow businesses. Gerber is also a serial entrepreneur, regular TV commentator and author of the book Never Get a “Real” Job.