11 Free Productivity Apps That Will End Your Work Day Much Earlier

Business.com / Work Life / Last Modified: February 22, 2017

Productivity apps that help end your work day earlier. One keeps tabs on your team, and another picks up your dry cleaning.

If you're constantly running between tasks but still struggling to get everything done, you may need to reassess how you spend your time.

Luckily, there's an app for that—a lot of apps for that, in fact.

These highly efficient entrepreneurs from YEC swear by these 11 tools to help them along their busy day. Best of all, they're free to download. 

Get ready to change the amount you can get done in a day.

Related Article: 11 Best Tools for Setting and Tracking Goals

1. Pomotodo

Pomotodo combines the power of the Pomodoro Technique with a to-do list. The Pomodoro Technique allows you to focus on just one task in 25-minute chunks followed by a  five minute, guilt-free break.

Having a visual reminder telling you that you are in a 25-minute block keeps you on task and from getting distracted.

The to-do list allows you to prioritize what's next, put your head down and plow through it for another 25 minutes. – Peter Awad, Slow Hustle

2. Sunrise

I love Sunrise. It's such a simple scheduling app with a great interface. I put everything in this app, seven days a week.

This keeps everything in one place, and since my mobile phone is glued to my hand for 90 percent of each day, I have easy access to every important meeting and phone call, both to stay on track and modify.

It's free and it's hands-down my favorite app on my phone. – Jonathan Long, Market Domination Media

3. Todoist

Todoist is a way to quickly make to-do lists that help me remember everything I have to get done at work and in my personal life all in one place.

It works across all devices so I don't have to spend time updating on only one platform. That means I have a continually updated list of things to keep me on task wherever I go. – Angela Ruth, Due.com

4. Momentum

One thing I've been focused on when it comes to my productivity is setting a specific intention or goal for the day that becomes my main focus. The best tool I've found for this is Momentum.

Not only do I love the look, but with a built-in to-do list, search function and even widgets, it allows me to get a clear focus and goal for my day that I'm reminded of every time I open a tab. – Sean Ogle, Location 180, LLC

Related Article: 14 Apps That Help You Manage Your Business On the Go

5. Quip

Quip is a great personal productivity tool as well as a wonderful platform for team collaboration.

This app allows me to keep track of notes, to-do lists, progress and all of my files on any device while simultaneously allowing our team to message each other and collaborate on important projects and documents.

Quip was easy to use right off the bat and helps me keep track of my hectic schedule. – Miles Jennings, Recruiter.com

6. Postmates

I love Postmates. It's an on-demand app that will bring you anything you want, from dry cleaning to groceries for the breakroom, snacks for a meeting, and lunch for myself or the entire company.

We use Postmates on a daily basis to deliver items to our office. It keeps us productive and has a minimal fee of about $5 to $25 per order which is less expensive than sending out our staff – Brandon Stapper, 858 Graphics

7. Zapier

I'm an avid Zapier user because it lets me connect all my web services and sync data. Zapier sends thousands of pieces of data across my web services.

When a customer places an order it updates the CRM and sales tracker and posts on Slack. Many of their most popular integrations are free, but you can also upgrade to get access to certain important services (HubSpot, Recurly and Shopify). – Nanxi Liu, Enplug

8. Dragon Dictation

This app actually crept in because it wasn't initially on my list. I realized that when I am on the road or just in transit, I have a lot of thoughts that I'd like to get out there either on my social media platforms or on a blog, but the thought of typing is a turn-off at that moment.

This app allows me to dictate a tweet or blog post accurately and post it right then and there. – Cody McLain, SupportNinja

9. Brain.fm

When it comes down to getting work done and quieting the distractions, I put on my headphones. However, in the past, I listened to music that often made my mind drift off.

Brain.fm fixed that problem for me. It's a simple audio stream geared toward the action/work you're doing, looping continuously. It seems simple, but it's been very effective at increasing my focus and productivity. – Wesley Mathews, High Level Marketing

Related Article: Stop Wasting Time: Tips to Raise Productivity and Reduce Procrastination

10. Evernote With Xmind

These are two separate apps, but they're a perfect match. You can easily save and share your "mind maps" on Evernote with your team or use the free sync to move files from one device to the other.

You just simply install Xmind on your computer, then you install Evernote on your mobile device and computer.

Best of all is that they are free. – Luke Sanchez, HMG

11. Appear.in

Appear.in is the best solution for quick video calls. It's free, painless and super easy-to-use. It also has screen sharing. It has a fantastic Slack integration, too, which is the way we primarily use it. – Ben Lang, Mapme

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