How to Prevent the Most Common Office Accidents

By business.com editorial staff,
business.com writer
| Updated
May 29, 2020
Image Credit: Rawpixel / Getty Images

Keep your workforce safe and worker's compensation premiums affordable by following these basic safety precautions.

Let's face it. Working in an office is pretty safe. If your workers stay behind a computer or glued to a telephone, there isn't a lot of opportunity for disabling injuries. Nevertheless, day after day, workplace accidents happen, office workers lose days to workplace injuries, and employers find themselves with higher worker's compensation premiums because of it.

Keep your workforce safe and worker's compensation premiums affordable with these basic precautions against fall injuries.

Watch where you're going

It seems like a no-brainer to watch your step while moving through the office. Still, how many times has an engaging conversation grasped your attention just well enough to send you stumbling over a curb? How many times have you tripped over an officemate's chair while reading a memo fresh off the printer?

When you walk, be mindful of your path and the objects that are in the midst of that path. Make sure a bulky load doesn't obscure your view, and make sure all areas of the office are adequately lit. Sight is a much safer way to identify trip hazards than stumbling over them haphazardly.

Only use a ladder as a ladder

In an office – especially if you aren't that tall – some things are out of reach. Your office chair, however, is almost never one of those things. You don't have to walk across the office. You don't have to ask someone to unlock a supply closet.

The problem is that your office chair is not a ladder. Neither is a shelf. Neither is a stack of boxes. Neither is your desk. It is never safe to use things that are not ladders as though they were. Take time to find the ladder so you don't lose time to injury.

Close drawers you aren't using

You might be in the middle of a project where it's easier to leave the bottom drawer open while you shuttle between the file cabinet and your desk. The problem is another person may try to walk where that drawer is and trip.

With the rise of digital data, filing cabinets are slowly disappearing from many offices. But as long as filing cabinets exist, their drawers present a hazard to workers. Never leave them open.

Sit in your office chair properly

In an office environment, so much work happens while sitting, your office chair starts to feel like an extension of your person. You might bend, stretch and twist your body into contortions to reach things pens, pencils or coffee without ever lifting your bottom from its seat.

Stop that. An office chair can become unstable very quickly when its occupant isn't sitting properly. Keep your feet on the floor, sit up straight and get up if you can't easily reach something.

Your mom doesn't work here.

Housekeeping is about more than keeping things looking nice. It is also about keeping the workplace safe. Don't leave things lying around on the ground, and clean up messes, especially liquid spills, right away.

Find a solution to electrical cords that stretch over walkways. If floor coverings are loose or hazardous see to remedying the situation as quickly as possible. A little respect for the workplace can mean a lot in terms of safety.

While accidents in an office are less likely to claim lives, they still have a profound impact on your workforce and your bottom line. Mindfulness of hazards and awareness of how to avoid them can go far to protect your workers and you.

Most common office accidents

  • Being hit by falling objects: Employees face a risk of being hit by falling objects. While the most severe cases could be in the construction industry, one could still be hit by objects that have been improperly placed on high shelves or cupboards. An organization should have a convenient place to store heavy objects as well as an organized manner of storage items.

  • Cuts and lacerations: Sharp tools such as saws, paper trimmers, and knives often leave painful injuries that require medical attention. It is crucial that employees using such tools follow their manual on usage, are trained on how to use them and wear protective gear, such as gloves.

  • Inhaling toxic fumes: Companies that deal with hazardous chemicals expose the employees to toxic fumes. Employees face the risk of skin reactions, eye reactions and other more dangerous accidents if exposed to these chemicals. It is critical that employees follow the safety procedure as accidents involving chemicals may be fatal.

  • Exposure to loud noise:  Exposure to loud noises frequently can result in deafness. Where employees work in excessively noisy places, it is essential that they should always have their protective gear to prevent hearing loss.

  • Crashes and collisions: Employees can suffer injuries resulting from crashes and collisions. The collisions could involve vehicles or forklifts.

  • Slips, trips and falls: Slippery floors or slippery objects on the floor have caused severe injuries in some cases individuals being disabled. The management of any organization should ensure that there are no slippery objects on the floor and that warnings are placed in areas where the floor is wet.
business.com editorial staff
business.com editorial staff
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