For QuickBooks customers who want a point-of-sale system that integrates with their QuickBooks desktop accounting software, the company's POS desktop software is worth considering. Three plans are available, and it tracks inventory, generates reports and integrates with e-commerce platforms.
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What's included in QuickBooks' desktop software?
QuickBooks POS is designed for retailers and other businesses that accept payments. It integrates with QuickBooks desktop accounting software, supports online and in-store payments – including contactless payments – and comes with inventory management tools and several other POS features.
"The desktop POS integrates deeply with QuickBooks desktop accounting software," said Susan Irish, product marketing leader for QuickBooks Desktop POS. "The desktop solution is for customers who want to buy the product and pay one time." For retailers who want a POS system that integrates with QuickBooks Online accounting software and prefer a cloud-based POS system, the company touts its partnership with ShopKeep, which provides the POS software, and QuickBooks Payments, which processes credit card payments for the system.
For retailers who want a POS system that integrates with QuickBooks Online accounting software and prefer a cloud-based POS system, the company touts its partnership with ShopKeep, which provides the POS software, and QuickBooks Payments, which processes credit card payments for the system.
QuickBooks Desktop POS pricing and terms
With QuickBooks Desktop POS, you purchase the software upfront rather than paying a monthly subscription to access the system in the cloud. QuickBooks has different pricing plans for its desktop POS software depending on the size of your business and the number of users. The POS hardware is sold separately.
TThe entry-level package currently costs $720 (reduced from $1,200). It integrates with QuickBooks desktop accounting software, and you can perform the following tasks with it:
- Ring up sales
- Accept credit cards, including contactless payments
- Track inventory
- Generate basic reports
- Manage customer data
- Integrate with e-commerce solutions
The professional version of the desktop software currently costs $1,020 (reduced from $1,700). In addition to the features in the basic plan, you can use it to:
- Generate purchase orders
- Run a rewards and loyalty program
- Offer layaway and gift cards
- Manage employees and payroll
- Generate advanced reports
Aimed at business owners who operate several stores, this package currently costs $1,140 (reduced from $1,900). It comes with all the features from the Pro plan as well as support for multiple store locations.
POS hardware pricing
QuickBooks sells compatible POS hardware on its website, offering users the ability to purchase a bundle or stand-alone devices. It may also support your existing POS hardware.
The hardware bundle costs $900, comes in white and black, and requires you to have a QuickBooks Point of Sale Payments account. It includes the following items:
- Cash drawer
- Receipt printer
- Wired barcode scanner
- PIN pad
This cash drawer and receipt printer combo costs $449, is available in white and black, and works with QuickBooks Point of Sale version 19 and higher.
These are some other POS accessories sold through QuickBooks:
- PIN pad: $389
- Cash draw: $109
- Receipt printer: $219
- Wired barcode scanner: $199
- Wireless barcode scanner: $409
- Universal table stand: $119
- Pole display: $209
- Tag printer: $329
POS processing fees
Merchants using the QuickBooks POS system must use QuickBooks Point of Sale Payments as their credit card processor. You have the option to pay as you go or pay monthly. The processing fees depend on the plan you choose and how the payment is accepted.
- No monthly fee
- Cards accepted in person using a card reader: 2.7%
- PIN debit transactions: 1%
- Cards manually keyed in to the system: 3.5%
- Monthly fee: $20
- Cards accepted in person using a card reader: 2.3% + $0.25
- PIN debit transactions: 1% + $0.25
- Cards manually keyed in to the system: 3.2% + $0.25
QuickBooks POS features
From its accounting integration to inventory management and reporting, you get a lot of features and functionality with QuickBooks Desktop POS.
"It's a really integrated offering," said Maura O'Donnell, QuickBooks Online Global Payments' Platform Partnerships leader. "With one POS system, you get QuickBooks Payments, you get a reader, automatic reconciliation with accounting, as well as reporting. It's a one-stop shop."
QuickBooks Desktop POS offers a lot of inventory management features to support small businesses. Whether you sell online or in a store, you can get an accurate snapshot of your inventory in real time from one dashboard – even if you have multiple stores. You can also identify your top sellers and peak sales periods, and ensure that your pricing supports the growth of your enterprise. It has low-inventory alerts to remind you when to reorder products, and you can run inventory turnover statistics to see which items you should reorder and which ones you should cycle out.
QuickBooks POS has reporting capabilities as well. You can run a sales report on the spot, check the productivity of specific employees, check inventory levels, and see who your best customers are.
E-commerce has become extremely important for many merchants during the COVID-19 pandemic, and POS systems that support the digital migration stand out. QuickBooks has partnered with ShopKeep to give its merchants the ability to set up an e-commerce shop, offer online ordering and offline delivery, and access SEO tools.
This desktop POS system also integrates with Amazon, Shopify, and other e-commerce platforms so you can manage your offline and online businesses from one place.
QuickBooks POS drawbacks
QuickBooks POS offers a lot of features and functionality, including integration with QuickBooks accounting software, but there are some drawbacks that business owners should consider. For starters, QuickBooks POS is a desktop product. There is no cloud option other than its services offered through ShopKeep. That can be limiting if you want to access your POS data when you're not in your store.
You'll make a large upfront purchase for the software and the hardware, which may be difficult for small businesses with tight budgets. You're also required to process payments through QuickBooks. Although convenient, it may not be the cheapest payment processing option available.
POS systems that integrate with QuickBooks
If you aren’t sold on using the Quickbooks POS system for your business, several highly-rated POS systems integrate with QuickBooks. Here are some other options to consider
By far one of the most popular alternatives, Square comes with a free POS app that can be used to track inventory, access employee management tools, and export payment processing reports directly to QuickBooks. The integration process is very simple, just select “Get Started” on the QuickBooks Online Sync with Square website, and follow the steps. Once the integration is complete, you can use the Quickbooks POS system to import data related to sales and expenses. Sync payroll reports, and much more.
Keep in mind, if you accept payments through the free Square mobile credit card reader, you will be charged a 2.6% fee, in addition to 10 cents of the purchase value. If you use more advanced Square POS software, you may have access to lower rates. Learn more in our full review of Square.
While Clover POS is not free, it is a great POS option that works well with the QuickBooks POS system. Clover POS software comes with two plans:
|Service Plan||Monthly Fee||Transaction fee||Features|
|Register Lite||$14||2.7% plus 10 cents||This plan comes with digital receipts, the ability to accept all forms of payment, as well as the option to process payments offline and apply discounts to transactions.|
|Reister||$29||2.3% plus 10 cents||In addition to the Register Lite features, this plan also includes the ability to create a customer loyalty program, track customer feedback, manage inventory and build a mailing list.|
You can integrate Clover into QuickBooks by selecting the Clover app from the “apps” section in Quickbooks. Once you open the app, simply log in to get started. You can learn more in our Clover review.
All in all, QuickBooks Desktop POS is a fine option for business owners who use QuickBooks accounting desktop software, but others may want to look for a more modern option.
Additional reporting by Dachondra Cason