CMMS Application Modules & Advantages

Business.com / Marketing Solutions / Last Modified: February 22, 2017

Learn about the application modules involved in CMMS and how their different capabilities can streamline maintenance operations.


CMMS manages maintenance tasks easily, effectively and efficiently to save time, materials and labor costs. CMMS may comprise all or a combination of the following application modules:

CMMS Application Modules

  • Asset Tracking. Maintains details on equipment, machines, buildings, vehicles or other assets such as purchase date, cost, depreciation, anticipated lifetime, warranty information, and maintenance history.
  • Inventory Tracking. Maintains current location status of equipment, parts, tools, and other materials. A scheduling system allows personnel to reserve tools and check equipment in and out of inventory as needed.
  • Purchase Tracking. Real-time updates of when and where supplies were purchased, quantities, and total purchase costs. May also send out automatic requests for quotes to qualified vendors, triggered by predefined low stock levels.
  • Preventive Maintenance Scheduling. Establishes when maintenance is to be performed (based on calendar dates, meter readings, or other custom-set triggers) and coordinates other scheduled tasks, e.g., reserving equipment required to perform maintenance, issuing and tracking work orders, and scheduling necessary personnel and/outside maintenance personnel.
  • Maintenance Monitoring. Monitors current equipment conditions and compares with historical performance trends. Automatically schedules service tasks based when certain indicators (e.g., noise, vibration, temperature, pressure, flow) fall outside of normal boundaries.
  • Work Order Tracking. Creates work requests and implements work order process, including scheduling maintenance/repairs, assigning personnel, reserving tools/materials for work to be performed, determining downtime, and logging work completion and updated equipment status.

These capabilities may be sold as separate packages rather than as a single complete system. Separate modules must fully integrate with your existing capabilities.

CMMS capabilities that streamline maintenance operations include:

  • Real-time access to parts and equipment inventory to achieve accurate, quick, and timely replenishment that saves money by maintaining inventory at appropriate stock levels.
  • Reducing redundant stock and eliminating costly surplus.
  • Obtaining a "single picture" of preventative maintenance at multiple facilities to optimize activities.
  • Immediate access to electronic reports eliminates time-consuming manual data reconciliation and delays in receiving paper-based reports from multiple locations/facilities/ departments; all data are instantly shared and accessible across organizations.
  • Automatic notification of warranty expirations to schedule parts replacements and maintenance to avoid expensive post-warranty repair costs.
  • Generating customized reports to fit needs of different departments, managers and maintenance operations, e.g., organizing data by geography, asset, equipment type, department, or other attribute.
  • Analytical reporting for work orders and maintenance identifies operational inefficiencies and provides other actionable insights to improve bottom line performance.
  • Generating work requests at "source" level, i.e., users of the equipment. 

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