Education First: The In's & Out's of Learning Management Systems

Business.com / Technology / Last Modified: February 22, 2017

A LMS isn't just for educators. It can also help you run your business. Here's what learning management software can do for your business.

A learning management system is an application for documentation, administration, reporting and tracking.

Essentially, an LMS is designed to document and deliver electronic education technology or e-learning.

However, the use of learning management systems isn’t limited to administration and delivery of education alone. 

Although education is a primary use of an LMS, you can easily use the software for the administration of your business.

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Organization and Management

A lot of learning management software comes with tools to help you organize and manage in the most unique ways. You can easily use e-learning for recruiting, management performance and even career training. These tools are learning oriented and will form part of your human resources solution.

For example, you can build a database of company roles and the minimum competencies and skill levels required. You can even automate and personalize tasks for each employee in an organization. You can also use learning management tools to identify job gaps, so you can prioritize and plan for every employee.

Assessment and Testing

Learning management systems give instructors the ability to create tests and assessments for learning and educational purpose. As a business owner, you can employ the same features and ability to generate assessments for your business. These assessments will enable you to test which tactics work and which do not, establishing the overall performance of your venture.

Social Learning and Networking

Although these tools are mainly being used for learning purposes, you can employ them to communicate and collaborate with your staff and clients. Many learning management systems offer mobile functionality. This means you can reach out to employees, suppliers and clients using the mobile learning management tools. A lot of LMS systems also integrate with social networks and content management systems, a feature you can exploit to generate business leads and market your brand online.

Other platforms allow for video conferencing where you can easily share ideas with business partners and clients. These features allow you to create a powerful network where reaching out to clients is simplified.

Popular LMS video conferencing solutions include:

Learning management tools are designed to offer learners a central source of information, yet the development of the content can be done from anywhere. The ability of the user to access the content materials at any time offers your staff a centralized source of information regarding the business.

Monitoring and Evaluating

An LMS enhances work performance by the use of adequate and timely tracking and recording tools. The tracking tools can be used to monitor the overall progress of the business and make sure that everything is running smoothly. You can as well ensure that staff are performing efficiently by first identifying and then evaluating areas that require improvement.

Usually, a learning management system helps an instructor evaluate the performance of students when taking a course. Through assignments that are issued periodically, though, it's easy to determine employee's retention levels. You can even issue assignments to subordinate staff or new recruits, to determine their working skills.

Skill Gap Analysis

You can also use learning management tools to define skills required to accomplish the certain task and then compare the employee's current level to the one needed. After identifying the gap between the two, you can plan a remedy to the problem. From there you can create a training plan to rectify the gap and make recommendations.

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Competency Management

Competency management will help your organization develop training plans by defining jobs that are specific and consistent across your organization. This will help you certify that your staff has the needed skills to work effectively in your business. The staff can look at what they require to improve their performance and stay centered towards the business objectives and goals.

With competency management tools, your employees will easily gain new job skills and remain relevant to your business at all times. The business needs and roles keep changing, and the employees need to be fully aware of the job requirements. This can easily be achieved in an efficient way by embracing learning management systems that have functionalities for competency management.

With all the capabilities an LMS offers, today’s business owners can easily manage, inform and communicate with a large number of clients, vendors, partners and staff using a single digital database.

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