How to Choose a Database Management System

Business.com / Technology / Last Modified: February 22, 2017

What should you look for when picking a database management system to use in your organization? Read on.

The Database Management System (DBMS) is a major part of the IT infrastructure of many organizations today.

These database systems contain business information that is of strategic importance. Moreover, they conduct many data transactions on a daily basis. Thanks to its importance in an organization, the DBMS is a commodity that every organization should actively invest in. There are many types of DBMS solutions in the market.

They are broadly categorized as proprietary or open source. Examples of these include Oracle, IBM DB2, Microsoft SQL Server and Enterprise DB. These products are different in terms of price, functionality, performance and ease of use.

What should you look for when picking a DBMS to use in your organization? Read on.

It Should Fit the Strategies of Your Business

The first step to consider is whether a DBMS will help you to achieve the strategies in your organization. Will your organization be able to achieve its objectives faster or more effectively after you purchase and implement it? Pick the one that is able to accomplish this. It should also be able to achieve the needs of your organization.

To ensure that it does, you can begin by checking the capability of your current DBMS. In what ways does it fall short of expectations? Identify them and seek out a DBMS that will fulfill them and still satisfy all the other requirements of your organization. This process of analysis is a long one that can take you months of research. Ensure that you involve all the stakeholders in your organization because a DBMS is an important investment. Therefore, you should make an informed choice when you decide to implement one.

It Should Be User Friendly

It is important that your new DBMS system is easy to use. All the employees who will interact with it should be able to use it with few or no problems. Examples of these employees are the IT specialists, the data entry clerks, the marketing department as well as the remote DBA experts.

Investigate to find out if these employees can use the new DBMS in an effective and efficient way. Modern ones have a function where you can simply drag and drop the elements in your databases. This is an intuitive way of utilizing it. Thus, as you choose a DBMS for your team, check to see how well it works and if it is easy to utilize.

Ability to Visualize Data and Results

The DBMS that you choose should be able to present results of queries and other data in a vivid and interactive way.While running your business, you will direct a lot of data through your database. Therefore, the DBMS that you choose should be able to present segments, selections and query results in a way that stakeholders can understand and interact with them.

Moreover, this ability is important because you will need to present this information to the directors, shareholders or board members. It is always helpful if the DBSM can present the data in an eye-catching way. These presentations should also be easy to understand.

It Should Be Secure

Data is the biggest asset of any business. Therefore, you should have a DBMS that can protect it from various threats. Examples of these are hackers, loss of integrity, inaccuracy and breaches in confidentiality. Business data is very sensitive. Strategy plans, client data and other types of personal information are usually stored in the database.

Thus, the DBMS that you choose should have measures that protect this information. An example of these measures is the ability to grant or deny clearance to employees. The security measures in a DBMS are usually digital in nature. When you find one that has solid security, you can invest in it. After that, you can make measures to protect your physical assets from theft and fire.

A Wide Collection of Functions

The DBMS that you choose should be able to handle information produced by the various business processes in your organization. To do this, it should have the necessary features to perform the analysis that is needed for these business processes. Examples of these features are:

  1. Data extraction and filtration
  2. Ability to offer insight into data
  3. Ability to analyze data
  4. Ability to segment and model data according to your requirements
  5. Automation of data administration processes
  6. Data forecasting
  7. Ability to visualize data results
  8. Ability to plan and execute campaigns
  9. Ability to manage business Return on Investment (ROI)

Conclusion

The DBMS that you use in your organization is one of the core software resources that your business depends on. Therefore, it is important to pick the proper one for your needs. The above guidelines can help you to pick the proper one for your organization.

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