Making the Most of Employee Scheduling

Business.com / HR Solutions / Last Modified: February 22, 2017

Before you begin to set an employee schedule, there are some issues that require consideration. First, the process should be cost ...

Before you begin to set an employee schedule, there are some issues that require consideration. First, the process should be cost effective and not become so cumbersome that you spend more time with staff scheduling than you do running your business. Second, a business needs to make it cohesive and effective. You don't want to waste manpower with sloppy scheduling. The various forms of labor scheduling software can be of great value with both of these issues.

Whether the employee schedule comes from existing software such as Excel, specialized scheduling software or online technologies, they're all viable options depending on the needs of your company. In making the most of employee scheduling, you'll needs to concentrate on what works best for you and your employees. For instance, if most of your employees have access to the Internet then a web-based work scheduler could be your best option. Nevertheless, before you alter the way you schedule employees, there are a few items to consider, such as:

1. Try using Microsoft Excel for staff scheduling.

2. Seek out labor scheduling software to maximize company efficiency.

3. Employ the Internet to help with employee scheduling.

Take advantage of existing software in worker scheduling

Most companies already have Microsoft Excel on their computers. Therefore, you can use this application to schedule with a quick download. This option is best for companies that can't afford to purchase new software platforms, so you can still make the most of employee scheduling without paying for an extra program.

Purchase specialized employee scheduling software

Another option is to purchase stand-alone software, which has the sole function of scheduling employees. This software is generally more expensive, but has much more functionality. You should also know some of the common guidelines that should govern your company's scheduling in order to make the most of any software application.

Integrate the Internet into your employee scheduling process

Obviously, this software requires Internet access and to utilize it properly, your employee must have access to it as well. There are also features that enable you to email or text message your employees their schedules and to automate the process of filling in for a missing shift worker. However, you must be comfortable working with the Internet as well to maximize the viability of the application.
  • Make certain that all of your employees are okay with the new scheduling software prior to purchasing or changing the system. If they don't feel comfortable with the process or the schedules, it could end up being a waste of time and money.

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