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Best Places to Hold Meetings Without an Office

By Sammi Caramela
Business.com / Storage / Last Modified: June 28, 2018
Image credit: Rawpixel.com/Shutterstock

There are only so many coffee shops suitable for holding meetings and doing real business.

Believe it or not, many modern companies do not have offices. With remote work on the rise, some entrepreneurs and business owners opt to save money by running their business from home, hiring remote employees, and using tech to communicate.

Owning a business without an office can be difficult at times. For instance, if you're trying to schedule a meeting with your team, you can't just book a conference room in your building. It takes more time and effort, but it's not impossible. Here are some of the best places and ways to host your meetings.

Physical meetings

If most of your workers are in your area, consider hosting an in-person meeting. Though it might not be as easy as herding everyone down the hall into Conference Room B, there are many convenient places to choose from.

First, ask yourself how many people need to be involved in this meeting. If you've narrowed it down to just a few associates, then a casual location like Starbucks is typically a safe bet. However, if your group would easily crowd the cafe, or you're looking for a more formal atmosphere, think bigger.

"As you grow in size and go after larger customers/clients, you'll want to project a more established brand image," said Kurt Birkenhagen, vice president of sales and marketing at Vast Conference. "That's when it's a good idea to look for a more formal environment."

These alternatives can range from business centers to hotels, where you can rent or share a meeting room for your conference. Familiarize yourself with locations in the area so you can plan accordingly.

"Shared or rented meeting spaces give you more control, for times when you are giving a formal presentation or meeting on a sensitive topic," said Birkenhagen. "You'll have access to multimedia equipment, you'll be able to control who comes in and out of the room, and can control the noise level and lighting."

Birkenhagen added that hotels offer the same amenities as business centers but also include snacks and refreshments, accommodating a larger gathering. If employees are traveling to the area specifically for your conference, a hotel would likely be the best choice. That way, attendees can book a room to stay overnight or for the weekend.

Virtual meetings

When all else fails, or if you're just planning a quick catch-up with remote workers, you can set up a virtual meeting and connect with workers without ever leaving your room.

Virtual meetings are convenient and cost-effective, so long as you have the right service – but there are many to choose from. For advice on which one to choose, check out our best video conferencing services.

"Contrary to what some people think, all virtual meeting/conferencing companies are not the same," said Birkenhagen. "Just like with most things, you get what you pay for. No matter how dynamic your presentation or how inspirational your message is, it won't matter if connections drop or if audio is garbled."

Editor's Note: Looking for a video conferencing solution? Fill out the questionnaire below to be connected with vendors that can help.



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