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The 9 Best Mobile Apps for Staying Organized While Traveling

Scott Gerber
Scott Gerber

Nine entrepreneurs from YEC share their favorite mobile apps to use while they travel.

Traveling as an entrepreneur, whether for work or for pleasure, requires a juggling act. From your sightseeing itinerary to business meetings to the responsibilities you've left back home, there's a lot to be organized.

Mobile apps simplify the travel experience by making communication easier, keeping your documents in one place and setting reminders for important flights and meetings that you can't miss. These apps won't defeat your jet lag, but they will help keep your trip and your business running smoothly. Try Trello for sharing to-do lists, Zoom for attending office meetings online that you would otherwise miss, and Apple Wallet for securely storing your tickets and money.

To find the best ones, we asked nine entrepreneurs from YEC what apps they couldn't live without while they're traveling.

1. TripIt

TripIt is great because it automatically finds travel-related emails and purchases for hotels, flights and day trips, and pulls them into the app so that I can see everything in one place. It alerts me to things like when I can check in online, and when my gate has changed. It also allows me to see if any friends will be nearby when I arrive at my destination. - Diana Goodwin, AquaMobile Swim School

2. Zoom

When I'm on the road, it's challenging to attend every important meeting in person. With Zoom, I am able to host webinars, attend video conferences, screen share and group chat wherever I go. Staying connected is vital to our company's operations as we grow each division. - Humberto Farias, Concepta

3. Trello

Trello is the best mobile app that my team and I use to stay organized while traveling. Trello is a digital bulletin board that you can use to set up anything from to-do lists, project pipelines and more. We have designated boards for our tasks that we rank by priority. It's a great tool that allows me to see what's going on with the team, add comments and move tasks around when necessary. - Bryanne Lawless, BLND Public Relations

4. Freckle

Freckle is a time-tracking and organizational app that allows me to manage my travel, personal and work time while traveling. I can divide up my time and then get alerts when I need to switch gears. This ensures that I have used my time appropriately so that I enjoy my trip but still keep work flowing. - Cynthia Johnson, American Addiction Centers

5. 24me

24me is an amazing app to use while traveling, especially if you have a busy schedule ahead of you. I travel to conferences on a frequent basis, and 24me reminds me of every meeting I need to make and every message I need to send; it even alerts me to what's going on back at the office. I can sync this app to my calendar, social, website and email. It has changed my ability to organize for good! - Miles Jennings,

6. Siri

Siri keeps me sane because I can dictate reminders, meetings, emails and texts when I have my hands full and am on the go. - David Mainiero, InGenius Prep

7. Evernote

An oldie but a goodie, Evernote is an amazing tool for keeping your trip (and your day-to-day routine) organized. Its interface is simple and elegant, and being able to bring all of your concerns together in one place is amazingly useful and makes travel a breeze. Keep your itinerary, tickets, hotel and car rental info on hand and your travel time will feel effortless. - Blair Thomas, First American Merchant

8. Google Calendar

You can easily create time blocks in Google Calendar, add and remove scheduled events, and share your calendar with others (if necessary). You can also add to-do items if need be. If you need to stay in contact with your team, then use email. When it comes to staying organized, the simpler the better. - Ismael Wrixen, FE International

9. Apple Wallet

I love my Apple Wallet because I can store my itinerary, reservations and money within it so I don't have to carry around all of my paperwork and struggle to find what I need to check in somewhere. The time savings and document security make for a much more productive travel experience. - Peter Daisyme, Due Invoicing


Young Entrepreneur Council (YEC) is an invite-only organization comprised of the world's most promising young entrepreneurs. In partnership with Citi, YEC recently launched BusinessCollective, a free virtual mentorship program.



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Scott Gerber
Scott Gerber Member
Scott Gerber is the founder of Young Entrepreneur Council (YEC), an invite-only organization comprised of the world’s most promising young entrepreneurs. In partnership with Citi, YEC recently launched BusinessCollective, a free virtual mentorship program that helps millions of entrepreneurs start and grow businesses. Gerber is also a serial entrepreneur, regular TV commentator and author of the book Never Get a “Real” Job.