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When Building a Team From Scratch, These Tools Can Help Ease the Process

Business.com / HR Solutions / Last Modified: April 23, 2018
Image credit: Gonzalo Aragon/Shutterstock

From recruiting to onboarding, the employee acquisition process doesn't have to be painful. Use these tech tools to help.

One of the most difficult tasks a new startup faces is building its team. Even if you have business partners, you'll eventually have to bring more people on board to help you grow and scale. 

Finding and hiring the right people can be a difficult task for companies of any size, but luckily, the right technology can make the process a lot easier. We asked a panel of Young Entrepreneur Council (YEC) members to share their favorite tools for recruiting, hiring and onboarding. Their best answers are below.

1. Trello

Trello quickly became our go-to software for managing our hiring process. It has made a very complex process simple to manage. We simply create a board for each position and each candidate is a card. We attach resumes, take notes after interviews and create custom fields such as salary expectations in each card. Cards are then moved into a column, which indicates the step in the hiring process. - Diego Orjuela, Cables & Sensors

2. Internships.com

I am a sucker for working with college kids, so I have always used Internships.com. I want to be able to build the skills early on and develop a person through their journey. This is a great way to find top talent from colleges that want to develop their skills. Sometimes I may want an expert, and in this case, I would use a tool like LinkedIn to help me find the type of talent I need. A simple job post goes a long way. - Sweta Patel, Silicon Valley

3. Remote Job Sites

We find the best talent on remote job sites because top talent is located worldwide, not in one specific city. Some of the sites we use to find the best talent are remotejobs.com, remoteworkhub.com and flexjobs.com. - Chris Christoff, MonsterInsights

4. AngelList

As AngelList has grown in users, its functionality has placed the site in the hiring and recruiting industry. And frankly, it's one of the best systems there is. It's simple to publish an opportunity and to list attributes you're looking for. From there, candidates can apply in a Tinder-esque fashion. If the two parties match, then you can then set up an interview and manage the hiring funnel. - Logan Lenz, PartsMarket

5. BrightMove

I've used BrightMove and have had pretty good luck with it. It's not free, but it's cheap and allows us to easily manage potential candidates through the hiring process. - Ben Landis, Fanbase

6. Workable

PCRecruiter is a very strong ATS system that allows us to navigate the hiring process, but if you are not a recruiting firm and would like something that is a little less costly, you can use Workable. A lot of my clients use this as their internal ATS and really like it. Workable is a great system to streamline the application process and manage the candidates in process. - Sarah Yeverovich, Empowered Staffing

7. Gusto

We use Gusto to help us with HR paperwork and staying compliant. It's a one-stop hub for new employees to add their direct deposit information, read over company guidelines and sign up for benefits. - Syed Balkhi, OptinMonster

8. Recruiterbox

Of the different products in the market, and there are many, we like using Recruiterbox. It's a freemium model, so it was easy to try. It allows you to track an applicant through the various stages of the interview process, read notes that others have left and assign to the next person on the team who needs to interview the candidate. - Fan Bi, Menswear Reviewed

9. Zoom

Since we operate a fully remote company, we have to rely on tools like Zoom to interview the candidates face to face. We like Zoom over other tools because they are reliable and give you the ability to record a meeting. - Jared Atchison, WPForms

10. ZipRecruiter

ZipRecruiter is probably one of the best places to go when building a team from scratch. It's more of an aggregator website, where your job postings are eventually listing on plenty of other job boards. So the reach you can take advantage of is one of the best benefits. There's also a free trial if you want to simply test it out. - Andrew Schrage, Money Crashers Personal Finance

11. Google Drive

Managing a hiring process properly starts when you first receive a resume. That, along with an offer letter, a non-disclosure agreement, a proprietary information and inventions assignment, a non-compete (if permitted) and any other onboarding docs, need to be kept organized and in one place — not scattered through email chains. You also need to keep detailed records of performance reviews and disciplinary action. If you already use G Suite for email, you've got a built-in tool with Google Drive that makes managing and sharing that information with the appropriate parties easy. - Tim Chaves, ZipBooks Accounting Software

12. Spark Hire

In the early days of your company, time is of the essence. Spark Hire is a critical tool during your launch, as it saves a Founder valuable time by conducting one-way video interviews for potential screened candidates. - Jennifer Mellon, Trustify

13. Gantt Charts

The key to successful team building is a tight operational process from recruiting all the way through onboarding. Using a Gantt chart to run a consistent process for each role, one for hiring and one for onboarding, allows you be thoughtful and purposeful while also leveraging a free tool. - Jonathan Gass, Nomad Financial

14. Shapr

Shapr is essentially "Tinder for networking," and we've leveraged it very effectively to hire early employees. The people you meet tend to be in the tech/startup world, since they're using a mobile app to network. Because of this, they are often open to the less conventional compensation structure an early startup is able to provide. - Dan Spalter, Circle for Roommates

15. Zenefits

Onboarding is perhaps the most complex aspect of the hiring process, and Zenefits eliminates most of the paperwork associated with benefits, 401(k)s, and human resources. - Sam Saxton, Paragon Stairs

These answers are provided by Young Entrepreneur Council (YEC), an invite-only organization comprised of the world's most promising young entrepreneurs. YEC has also launched BusinessCollective, a free virtual mentorship program that helps millions of entrepreneurs start and grow businesses.

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