Moving into your first office can be a challenge logistically, and care must be taken to get it right. Make the most of your move with these tips.
The prospect of moving your home business into its first legitimate office is an exciting one as it gives you the opportunity to scale up your service and expand your horizons. In a professional office, you can bring in new employees as well as upgrade your technological capabilities in a way that a home office can't handle.
That being said, moving into your first office can be a challenge logistically, and care has to be taken to get it right. The following tips for relocating your home business to an office building will help you make the most of your move.
1. Give room to grow.
When it comes to choosing a new office location, be sure your business will have ample room to grow. Startups sometimes grow exponentially in a short period of time, making sizeable office spaces a must for exploring the growth potential of a business. Avoid having to relocate to a larger location with every new hire. A more open office layout can help you dream bigger about the future.
2. Ensure service provider coverage.
Be sure that the services you need to use have coverage in your new area. This includes ISPs, delivery networks and municipal resources that are key to your business. Keep an eye out for special access instructions, such as the use of keypad codes or passes, to share with service providers. This way, the services you need are still at your fingertips at the new space.
3. Pick an inspiring spot.
Pick an office space that will inspire you and your employees to achieve new heights for years to come. Keep in mind factors like parking, security and average commute time are all important when it comes to having an enjoyable workspace. The layout of your office and the amount of natural lighting will also have a big impact on the day-to-day of your employees. Have an office where employees are happy to show up.
4. Notify your clients.
Before your move, be sure to notify your customers and business contacts of your address change. This includes service providers and financial contacts as well. You can also list your new address online, as advertising the location of a professional office space makes a lot more sense than publicizing a home address or P.O. box.
5. Take thorough measurements.
If you're moving into an unfurnished office, take thorough measurements of the space (and the doorways) to ensure that all of the necessary furnishings will fit. Just like clothes, furniture that fits well makes all the difference! Professional moving services will also help with this task.
6. Implement new technology.
Your new office can allow for technology that would feel out of place at home. Consider visiting an industry trade show to see what the latest and greatest tech is and check if your new office could implement these innovations. Production, communication and management technologies are ever-evolving — stay ahead of the curve!
7. Keep visitors in mind.
Whether your office is working directly with customers/clients or not, when visitors come through they should have a great experience. Their first impression of your office is important, including how they are greeted and received upon arrival. Set up a great visitor experience to build enthusiasm about your business – even if it’s just for the occasional visitor.
8. Consider your office culture.
What kind of office environment are you seeking to create? Does your team like a wide open space or is privacy more important? Your team has to be on the same page on issues pertaining to the mission of the business. The right kind of office space can make all the difference when it comes to productivity and team spirit.
9. Look out for hidden costs.
Surprises are hard to plan for, but you should be as prepared as possible to deal with unexpected costs such as critical repairs. Just like having an emergency fund is crucial to personal finances, your business should be capable of absorbing such an expense. When the time comes, you'll be glad you thought ahead.
10. Reevaluate your business's processes.
Moving your business to a new spot is an opportunity to take a step back and see if there’s any ways you could manage your business processes better. Maybe there's a link in your supply chain that needs some extra attention or an employee who could use a heart-to-heart. Take advantage of this time to implement some positive changes into your business.
11. Do your research.
Be sure to shop around before settling on a new office. You can search office listings for free and also connect with brokers. Get a feel for what the average prices are in your area and learn how to spot a good deal. Once you've done your best to ensure a smooth transition to a new office space, you'll be well on your way to new levels of business productivity and success.