All maintenance management software helps you stay organized by filing, saving and recording important maintenance task files, warranty information and permits. Here are a few specific features you should look for in a potential vendor.
As long as you choose a CMMS that's web-based, you won't have to worry about cross-platform compatibility. However, if you need a server-based system for your enterprise-level business, it's a good idea to choose maintenance management software that supports all configurations, such as Hippo CMMS, so you have more choice in whether your staff uses Mac or Windows operating systems, or a combination of the two.
You can save a lot of time if you can walk around your site with your tablet or smartphone in hand and CMMS at your fingertips. Work orders and completed tasks can be logged from the app, no matter where you are. It allows easy access to all the information from the software. Most CMMS include this feature.
Bar Code Scanning
Software like Hippo CMMS automatically generates barcodes for each set of equipment, unless you already have your own system. You can easily sync your barcode system with their CMMS. Barcodes can be scanned using a smartphone or tablet. Once you scan equipment, within seconds you’ll have access to warranty information, maintenance reports, manuals and even photos. This system is user-friendly and easy to navigate.
You’ll want to look for a CMMS that has inventory management features to cut down costs, track the location of items, and reduce the amount of inventory lost. These features track the level of inventory, alerting you when inventory is low. You’ll be able to view all this information on the mobile app, so it’s easily accessible from anywhere. For example, Hippo CMMS’s mobile app allows you to check what parts are in stock, what things need maintenance, and when they should be ordered/restocked.
Voice recognition seems like an extraneous feature, but if you need to quickly enter data and move onto the next task, it can be a huge timesaver. Speech-to-text is also included in various CMMS. It allows technicians to make notes hands-free while working on tasks and each note will be entered into the system.
Simple scheduling is available in most CMMS, but you may also benefit from a separate task management system. For those who manage several properties, you may want to look into property management software, which is designed specifically for your industry. Each application is easy to use and scalable, so you can choose a CMMS that you know your employees will be able to quickly get the hang of, and it grows as your company does.