Bottomline Technologies makes modules that will leverage your current solutions and bring them together to make one comprehensive solution. I would look into the modules they offer when your taking different softwares and trying to get them to communicate together. IT's cheper and easier than buying new softwares.Read More ▼
To keep your company operating smoothly, you rely on organization and clear, timely communication with employees as well as equipment that's in top working order. Computerized maintenance management software, or CMMS as it's commonly known, is a centralized database of all the information you have on machinery, properties, equipment, materials, inventory, employees and more that your employees can access.
Maintenance management software helps keep your maintenance costs low by enabling you to maintain the condition of your facilities and equipment, and prevent any injuries, hazards or other accidents from occurring. You can create and manage work orders and track assets, budgets and current inventory all within the application.
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Why You Need Maintenance Management Software
Maintenance Management Software, according to Better Buys, completes work orders quickly and prevents breakdowns by working on equipment when they’re not being used. It also allows you to manage older equipment by storing its manuals into the system. This software can keep records, check for certifications and keep information up-to-date on technicians and equipment.
For our buying guide, we chose software that integrates seamlessly with your processes, tracks your assets and their status, offers scheduling and auditing, and provides notifications to you and your staff to help with predictive maintenance.
Features to Look For
All maintenance management software helps you stay organized by filing, saving and recording important maintenance task files, warranty information and permits. Here are a few specific features you should look for in a potential vendor.
As long as you choose a CMMS that's web-based, you won't have to worry about cross-platform compatibility. However, if you need a server-based system for your enterprise-level business, it's a good idea to choose maintenance management software that supports all configurations, such as Hippo CMMS, so you have more choice in whether your staff uses Mac or Windows operating systems, or a combination of the two.
You can save a lot of time if you can walk around your site with your tablet or smartphone in hand and CMMS at your fingertips. Work orders and completed tasks can be logged from the app, no matter where you are. It allows easy access to all the information from the software. Most CMMS include this feature.
Bar Code Scanning
Software like Hippo CMMS automatically generates barcodes for each set of equipment, unless you already have your own system. You can easily sync your barcode system with their CMMS. Barcodes can be scanned using a smartphone or tablet. Once you scan equipment, within seconds you’ll have access to warranty information, maintenance reports, manuals and even photos. This system is user-friendly and easy to navigate.
You’ll want to look for a CMMS that has inventory management features to cut down costs, track the location of items, and reduce the amount of inventory lost. These features track the level of inventory, alerting you when inventory is low. You’ll be able to view all this information on the mobile app, so it’s easily accessible from anywhere. For example, Hippo CMMS’s mobile app allows you to check what parts are in stock, what things need maintenance, and when they should be ordered/restocked.
Voice recognition seems like an extraneous feature, but if you need to quickly enter data and move onto the next task, it can be a huge timesaver. Speech-to-text is also included in various CMMS. It allows technicians to make notes hands-free while working on tasks and each note will be entered into the system.
Simple scheduling is available in most CMMS, but you may also benefit from a separate task management system. For those who manage several properties, you may want to look into property management software, which is designed specifically for your industry. Each application is easy to use and scalable, so you can choose a CMMS that you know your employees will be able to quickly get the hang of, and it grows as your company does.
Common Maintenance Management Software Questions & Answers
List of 12Maintenance Management Software Buying Guide
FaciliWorks is a computerized maintenance management system you can install on servers, or you can use the cloud-based software.
Hippo CMMS is a maintenance management system that is cloud-based, so you can access it from any device with an internet connection.
Infor EAM is enterprise asset management software that helps you save resources in a variety of ways, including asset tracking, predictive maintenance and analytics. This CMMS can work for any industry, but you also have the option of choosing an edition that works best for your business, including health care, manufacturing, hospitality, public sector, and oil and gas.
Limble CMMS aims to simplify maintenance operations. The CMMS includes a mobile app among other features.
Maintenance Connection, an Accruent company, is a CMMS that helps you increase productivity, while decreasing costs and time spent doing paperwork.
Maintenance Pro by Innovative Maintenance Systems is CMMS that offers basic asset and inventory tracking and maintenance notifications.
Dude Solutions provides operations management software that can meet your needs for all your sites in one place.
ManagerPlus is a cloud-based CMMS that makes maintenance management more bearable with its asset and work order tracking.
MicroMain, part of JDM Technology Group, is a maintenance management system that offers the basics of a CMMS, including tracking, scheduling and reporting of assets.
NetFacilities is a CMMS with multiple features that go beyond basic apps to make business maintenance management easy.
This maintenance management software by eMaint offers several time-saving features to help you keep your business operating smoothly.