Infotronics' Attendance on Demand is a web-based time and attendance system that can be used for businesses of all sizes across a variety of industries. The system, available as a cloud-hosted or on-premises solution, can be custom built to suit your business's specific needs. The system offers several ways that employees can track their time, plus it offers scheduling and paid time-off management tools.
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Infotronics does not sell its software directly to businesses. Instead, it works with resellers that sell the time and attendance systems on their behalf. As such, pricing varies depending on the reseller you are working with. After contacting Infotronics, we were referred to the local reseller in our area. We contacted them and were given price estimates of between $2 and $4 per employee, per month for the cloud-based system. The price varies based on the features and tools you want included in your system.
The system is completely customizable, so you only pay for the services you want and need. In addition to the monthly costs, there are one-time setup and training fees. These can range between $500 and $2,500. Remember, however, these are the prices the reseller in our area charges. We encourage you to find the reseller nearest you to learn more about their pricing. The only other cost to consider is for time clocks; they range from $500 to $2,400.
Attendance on Demand provides several time-tracking options.
- Multiple time-tracking methods. Employees can clock in and out using web browsers, time clocks, and mobile apps. Employers have the option of letting employees use one or all of these options.
- Touchscreen time clocks. Infotronics offers touchscreen, barcode swipe, PIN entry, magnetic stripe, proximity and biometric time clocks. The biometric clocks include both hand and fingerprint readers.
- Mobile app. The mobile app, available on iOS and Android devices, allows employees to punch in and out, review schedules, request time off, receive notifications when they have to take action and send a note to their supervisor. The app also offers GPS tracking. When employees clock in and out, the app records their location. This helps ensure that remote workers are working from where they are supposed to be.
- Scheduling tools. The system includes scheduling tools that employers can use create and change schedules for individuals and for groups of employees by the day, week, month or customized time period. Once an employee is assigned a shift, the system automatically compares it to the hours they actually work, whether they were tardy or left early, if they were absent and whether they took too long of a lunch.
- PTO management. Among the optional modules employers can add to their systems are those for leave management and time-off accruals. These modules allow employers to track how much time off employees have accrued. In addition, employees can request time off, and managers can approve or deny those requests. When a time off request is made, supervisors are notified either via the system's dashboard or email.
There are several other factors that make Attendance on Demand a time and attendance worth considering, such as:
- The system features IP filtering. This allows you to require your employees to be onsite before they can clock in or clock out.
- Employers can organize employees into groups that have a preset way of clocking in and out. For example, some employees may have the ability to clock in and out from the mobile app, while others can only punch in and out using the time clock.
- If you need your time and attendance system to record audit trail information, Attendance on Demand stores up to three years of data.
- Attendance on Demand provides over 20 real-time workforce management reports with options for customizing both content and format.
- There is a module (incidents and points) that tracks employee attendance activity against corporate attendance policies. It notes things such as tardiness and absenteeism and then generates associated point values that are recorded on the employee's time card.
The biggest drawback to Attendance on Demand is that some features that are commonly included at no additional charge in other time and attendance systems cost extra to add to this system. For example, accrual tracking, employee self-service portals and payroll integrations can be added to your system but at an additional cost. On the other hand, you're not paying for features you don't need.
Another downside with Attendance on Demand is that you must work with local resellers. The experience a customer may have when buying, implementing and using this system varies depending on the reseller they are working with. Some customers may have a satisfying experience, while others work with a reseller who isn't as accommodating as they would like.
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