Widen Collective is digital asset management software that caters to the various ways people work. The most common tasks are at your fingertips on the dashboard: You can easily upload files, see the most recent activity and access help files. Widen Collective also handles documents well, for businesses that deal with a variety of assets.
Widen improves a team's workflow by allowing administrators to control access levels. Admins can set an infinite number of permissions to create tiers of access. Further, those who upload assets can set a release date, which is another way of locking or unlocking a file. You can also set expiration dates, so assets can only be used for a certain amount of time, after which, those files are archived.
There is a commenting feature so users can add notes regarding assets. However, Widen doesn't include task- or time-management tools, so you may need to find a third-party app to streamline workflow or create your own system.
Widen lets you control versions. Users can see older versions of assets versus finalized versions as well as details of each version. Versions cannot be deleted. When you need to find files quickly, Widen lets you apply category or taxonomy filters to search by file name, creation date, keywords and metadata.
The reporting feature offers a number of useful insights. For example, you can see which files are accessed most often, which files are most often shared, etc. Widen lets users with the proper permissions share approved assets directly from the software to social media sites, which is a timesaver. You can also include copyright information and digital watermarks within each asset.
It easily incorporates with WordPress, Dropbox, Salesforce and Zapier. It includes several software integrations, but if one isn't on its list that your company uses, you have to use the open API to add the software you need.
Widen protects your information with various measures, including secure socket layer. Because Widen is web-based, you can access it from your PC, Mac, tablet or mobile device as long as you have an internet connection.
There is a minimal learning curve with this asset manager. You can drag and drop files to upload them to the program, or the uploading wizard walks you through uploading files. (There is no cap on the size of files you upload.)
You can reach Widen's customer support through email, live chat on Widen's website or by phone. There are FAQs and additional resources on Widen's website. Your company also gets training from Widen, but if you need someone to come to your business to show your team the ropes, it costs extra.
Widen is an easy-to-use digital asset management system that offers multiple ways for your employees to add, access and edit digital assets. The software integration can make your digital asset workflow smoother, but Widen doesn't include task-management tools, so you may have to create your own system or find third-party software to create a review and approval process that's easier.
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