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Choosing a GPS Fleet Tracking System editorial staff editorial staff

The right software will ensure you can keep detailed tabs on your vehicles and team.

  • Being the manager of fleet drivers comes with a host of responsibilities, including being aware of the exact location of drivers and their loads at all times and taking the steps to keep costs under control. GPS fleet tracking services can help with these issues and much more.
  • Benefits of using GPS fleet tracking include the abilities to identify exact locations of your drivers and their loads, save on fuel and insurance costs, and determine when to schedule maintenance.
  • There are several things to consider in choosing the best GPS fleet tracking system for your needs, such as the cost, notifications and ease of use.

Benefits of GPS fleet tracking

As the manager of fleet drivers, one of your main priorities is keeping your drivers safe as well as reducing overhead and improving your customer satisfaction. Using a real-time GPS fleet tracking system addresses these concerns and has a range of other benefits, including these:

  • It lets you monitor the locations and performance of your fleet. GPS fleet tracking systems provide information such as fuel usage, engine idling, driver behavior and the exact location of the driver.
  • It decreases insurance costs. Many insurance providers offer discounts or reduced pricing for fleet companies that have GPS tracking devices installed on their fleet.
  • It saves on fuel. GPS tracking systems provide better routes, improved driver behavior, less idling and reduced stops, all of which can decrease fuel use.
  • It reduces downtime and maintenance costs. GPS tracking software can typically be set up to send alerts when routine maintenance is due. Text alerts or emails can let you know when it's time for routine maintenance, oil changes and tire rotations, which may reduce downtime.
  • It improves customer satisfaction. GPS tracking systems allow you to identify the exact location of your driver, so dispatchers can let customers know when the driver will arrive, if they are running behind and their exact route.
  • It helps you locate assets. There is a tremendous risk of theft and misuse involved in the transportation of goods. GPS tracking systems show you where your equipment, company vehicles and loads are at all times.

If you run a trucking, freight, construction, delivery or any other logistics business, it's important to know where your transportation vehicles and materials are – and if they'll make it to their destinations on time. GPS fleet tracking systems use GPS hardware installed in a vehicle to track locations, generate vehicle diagnostics and monitor driving behaviors. Real-time data is sent from the vehicle to your software via satellite, so you always have the most current data.

To help you choose the right one for your business, here are 10 things to consider in a GPS fleet tracking system.

1. Cost and contracts

GPS fleet tracking costs vary. There is no one-size-fits-all approach, and costs largely depend on the size of your fleet and the features you need. The majority of vendors charge on a month-to-month basis. You'll find prices from around $20 to $100 per month or more. Some providers also offer free hardware, while others charge on a per-user basis. Other payment options include annual subscriptions and pay-as-you-go plans. Some services require annual or multiyear contracts, but many don't require any long-term commitments. 


Editor's note: Looking for the right GPS fleet tracking system for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs.

Image Credit: Luciano Conte / Shutterstock editorial staff editorial staff Member
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