Hundreds of thousands of transport managers nationwide use GPS-based fleet management platforms to track driver locations and behaviors and monitor fuel costs and vehicle maintenance. These platforms share many similarities, but specific features, contract requirements, pricing and integrations may make one better for your business than another.
We’ll explain more about GPS fleet management systems and share tips and considerations for choosing a fleet and asset-tracking solution that helps you improve safety and efficiency.
GPS fleet management is the process of using GPS tracking devices to gain greater insights into vehicle locations, driver behaviors, fuel consumption and much more. GPS fleet management systems ensure drivers act safely and responsibly on the road and vehicles operate efficiently.
These systems use hardware and software to meet their goals. Hardware is installed in vehicles to track their location, generate maintenance diagnostic information and monitor driving behaviors. The hardware sends real-time data to the system software via a cell phone network (and occasionally by satellite) to provide the most current information possible.
GPS fleet tracking systems can optimize driver routes, run driver safety scoreboards, track vehicle and asset movement, change driver job specs, schedule vehicle maintenance, and more.
With myriad options to consider, choosing the best GPS fleet management service for your business can be challenging. Follow these steps to get on the right track:
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If you’re new to the world of GPS fleet management, you may feel overwhelmed by the industry’s jargon and vast array of options. Here’s a quick primer on essential considerations when choosing a GPS fleet tracking solution:
GPS fleet management costs vary widely depending on your fleet’s size and the features you need. Most vendors charge monthly, with per-vehicle costs that range from $20 to $100. Some providers offer free hardware, while others charge per user.
These vendors have various payment options, including annual subscriptions and pay-as-you-go plans. Some services require an annual or multiyear contract, but many don’t require a long-term commitment.
GPS fleet management solutions and other types of telematics software provide real-time fleet-related notifications. For example, you can get notifications when a vehicle leaves your facility and arrives at its destination.
Look for a platform with driver reporting functionality so you’ll receive notifications related to a specific route or driver. These features can be essential for fleet and asset safety and security. Gaining more visibility into your fleet can help you build a more efficient business.
The top GPS fleet tracking services allow you to customize your home dashboard. You can select the analytics you want to monitor – including real-time asset tracking, fuel efficiency metrics and driver safety scores – and organize them into one intuitive dashboard.
The best GPS fleet management software is straightforward and intuitive. Once it’s implemented, you should routinely be able to track essential metrics seamlessly, gaining insights to help create a more efficient company.
Top fleet management solutions provide unparalleled insight into driver safety, fuel efficiency and vehicle maintenance. By tracking mileage and general vehicle maintenance, you’ll know when your vehicles must be serviced.
The best fleet management systems will keep all your vehicles’ maintenance histories in one easily accessible place, allowing you to understand the life cycles of individual vehicles in relation to your overall fleet.
Driver safety tracking is one of the marquee features of many telematics solutions. When you work with fleet management companies, you’re opening the door to a safer fleet, which can lead to safer roadways.
Telematics services can gauge driver safety, compile data and present it via easy-to-read driver scorecards. Hard braking, rapid acceleration and swerving are examples of activities that telematics solutions track to create driver safety scores.
The best GPS fleet management solutions provide near-real-time data collection and updates. This means you can have 100 percent visibility into your fleet anytime. This technology is unmatched in other industries.
Telematics solutions are cloud-based platforms you can access from any device. Many also have stellar driver and admin mobile apps to streamline operations. If you’re a fleet manager who travels or can’t access your office computer, you’ll still be able to check in on your fleet.
Many telematics solutions offer helpful third-party integrations. By connecting other business solutions to your fleet management software, you can integrate your overall business technology suite. Integrations vary based on the platform, so work closely with your fleet management system rep to ensure you have access to the information you need.
The best fleet management solutions offer 24/7 customer support. These providers can help you immediately remedy problems with your hardware or software.
If you run a trucking, freight, construction, delivery or any other logistics business, knowing where your vehicles and materials are is crucial. Ensuring safety and compliance is also essential. GPS fleet management systems address these concerns and more. They can help you do the following:
Consider the following excellent fleet management systems, which provide top-notch safety features and much more.
Samsara’s comprehensive GPS fleet management system has a simple and intuitive front end, making the platform very easy to use. The system boasts advanced tools and insights for firms looking to transition to electric vehicles while enhancing overall fleet efficiency and safety.
Pricing: Fleets of 10 or more receive discounts and the option to pay monthly. Fleets of nine or fewer must pay for the equipment and airtime in advance. You must contact the company for pricing.
More information: Read our comprehensive Samsara review.
The highly adaptable Azuga GPS platform’s fleet management features are superb. Its driver safety and vehicle efficiency functionality are also top-notch. We were also impressed by the vendor’s partnership with Firestone Complete Auto Care, which is great for ensuring vehicles stay on the road.
Pricing: You must contact the company for pricing. However, Azuga told us it charges $25 per month per GPS unit, $50 per month for the GPS unit with a basic safety cam, and $60 per month for a GPS unit with an AI-powered safety cam.
More information: Read our detailed Azuga review.
Motive is an all-around leading GPS fleet tracking platform with a tight focus on driver accountability and safety. We like its reporting and analytics functions, AI dashcams and advanced driver scoring systems. Motive’s fleet management and intelligent routing are also standout features.
Pricing: Devices cost $150 and tracking costs start at $25 per month.
More information: Read our updated Motive review.
Verizon Connect’s scalable and well-executed GPS fleet management package is great for all fleets but really shines for midsize fleets. It boasts a wide range of customizable reporting features and offers impressive integrations with other essential business apps.
Pricing: Pricing starts at around $20 per month for basic fleet tracking.
More information: Read our in-depth Verizon Connect review.
ClearPathGPS offers an affordable and flexible GPS fleet management solution with no long-term contract. It’s suitable for companies of all sizes and is a popular choice for small to midsize businesses looking for greater driver and fleet safety and efficiency.
Pricing: Pricing starts at $20 per vehicle per month.
More information: Read our comprehensive review of ClearPathGPS.
Force is a scalable and highly customizable GPS fleet management solution with a focus on improving driver safety and performance. It’s particularly useful for companies providing local services or deliveries.
Pricing: Pricing starts at $20 per vehicle per month.
More information: Read our detailed review of Force.
GPS Trackit is a leader in fleet management software thanks to its advanced video telematics and comprehensive GPS tracking capabilities. It’s also one of the few platforms offering contracts as short as 30 days.
Pricing: Pricing starts at $12.99 per unit per month for asset tracking and up to $54.99 for an ELD and an AI dashcam on a 36-month contract. Monthly costs increase for month-to-month, 12-month and 24-month contracts.
More information: Read our current review of GPS TrackIt.
FleetUp is a highly intuitive and data-rich GPS fleet and asset-tracking platform that helps companies improve productivity and reduce operational costs through advanced telematics and customizable reporting and analytics.
Pricing: Although there’s no pricing on the vendor’s website, the company told us clients can expect to pay between $20 and $40 per month per vehicle on its standard four tiers.
More information: Read our detailed review of FleetUp.
Matt D’Angelo contributed to this article.