Not only does document management software offer a better way to store, sort, search and access records, it allows administrators to restrict certain files by permissions, ensuring only the people who require access to those documents have it. Additionally, files can be repeatedly edited and updated. Most applications have a versioning feature that allows users to track the changes that have occurred throughout the life cycle of a document.
Bringing your business into the 21st century and digitizing your paper records might seem like a gargantuan task. However, with document management software, not only is it manageable, but it could vastly improve how your business operates. With most document management applications, you scan paper documents into digital versions, which are then stored on the platform. But the very best programs improve your team's ability to collaborate remotely and around the clock.
This guide will help you select the best document management system for your business. Read our recommendations, including the best overall document management system, the best system for small businesses, the best platform for workflow automation, the best application for optical character recognition and the best document management system for security.
When choosing a document management system, it's important to know what you need. Are you simply looking for a digital archive that can be periodically updated, or do you require software that enables daily creation and editing of new documents? Do you prefer a locally hosted, on-premises solution, or do you prefer a cloud-based solution managed by your vendor partner or a third-party?
This guide will help you answer these questions and more to ensure you select the best document management system for your business. Read our recommendations, including the best overall document management system, the best system for small businesses, the best platform for workflow automation, the best application for optical character recognition, and the best document management system for security.
In addition, our list includes digital asset management software. These applications are similar to document management software insofar as they are record-keeping and organization tools; however, they are specifically designed to track inventory, purchases, work orders and multimedia assets, such as images and video files.