Businesses have made significant investments in digitization, transferring decades of analog processes into a more efficient, computerized model. Why should documents be any different? Document management software offers a digital depository for the entirety of a business's documents, including old paper records that have been scanned and digitized.
Not only does document management software offer a better way to store, sort, search and access records, it allows administrators to restrict certain files by permissions, ensuring only the people who require access to those documents have it. Additionally, files can be repeatedly edited and updated. Most applications have a versioning feature that allows users to track the changes that have occurred throughout the life cycle of a document.
Bringing your business into the 21st century and digitizing your paper records might seem like a gargantuan task. However, with document management software, not only is it manageable, but it could vastly improve how your business operates. With most document management applications, you scan paper documents into digital versions, which are then stored on the platform. But the very best programs improve your team's ability to collaborate remotely and around the clock.
This guide will help you select the best document management system for your business. Read our recommendations, including the best overall document management system, the best system for small businesses, the best platform for workflow automation, the best application for optical character recognition and the best document management system for security.