Is a State of the Union address basically a high-stakes pitch deck presentation? Terry Szuplat, who wrote many of President Barack Obama’s speeches from 2009 to 2017, feels that business leaders could benefit from studying the rhetorical flourishes of political leaders.
In his new book, Say It Well: Find Your Voice, Speak Your Mind, Inspire Any Audience, Szuplat explores how to keep speeches authentic, cut through corporate jargon, and ensure words translate into action. He spoke to b. about how leaders can better persuade audiences.
b.: What inspired you to write this book?
Szuplat: I actually struggled with public speaking myself. I spent most of my life behind the scenes — in my case, writing speeches for other people. Then suddenly, you find yourself having to speak publicly, and it can be nerve-wracking, even anxiety-inducing …
We hear inspiring speeches from people in business, politics, and advocacy all the time, but for every one of them, there are probably tons of people who are too nervous to speak up.
b.: Why do you recommend the “50-25-25 Rule” (spend 50% of the time on planning, 25% on writing, and 25% on editing)?
Szuplat: One of the mistakes a lot of leaders make, especially in business, is when they find out they have to give a presentation or make a pitch, they immediately demand a draft on their desk by the end of the day. … They get their draft by the end of the day and are furious because it’s not what they wanted. Well, how could the team possibly know what the leader wants to say when they haven’t been told?
Speechwriters and comms teams are not mind readers. They don’t know what you want to say unless you tell them. Barack Obama would always build in time to speak with us before an important speech. … If the president of the United States had time to do that, then any CEO or business leader can make that time too.
b.: What helps you set a speech apart from the rest?
Szuplat: Don’t be generic, especially if you’re in the business world and one of several speakers or panelists. Don’t just say what everyone else is saying. Infuse your presentations and speeches with stories that no one else has: why you chose this line of work, why you’re involved in this company, or stories you hear from your customers. Personalize it as much as you can.
Many business leaders struggle with that. They tend to think they’re just there to give a presentation about the product or service, and while that’s important, research shows that the real way to connect with your audience is on a human level. You’ve got to talk like a human …
Many business leaders fall victim to corporate buzzwords and jargon, thinking it makes them sound smart, but it actually confuses the audience. If your audience is confused, they won’t buy your product or sign up for your service. I call it the Barbecue Rule — think about how you would talk at a barbecue with your family. You wouldn’t use all that jargon, but we do it when we come to work.
Say It Well is available now.
What does Terry Szuplat think about ChatGPT for speechwriting? Read our full Q&A at business.com