Nextiva vs. 8×8: Business Phone System Comparison

Nextiva vs. 8×8 Highlights 

Who Is Nextiva For? 

Nextiva is ideal for existing businesses that need an increasingly modern, reliable, user-friendly phone system for on-site and remote employees. Brick-and-mortar stores, law offices and restaurants will appreciate Nextiva’s platform reliability (99.999 percent uptime) and helpful customer support team. [See more of the best business phone systems for restaurants.]

Along with transparent pricing and competitive rates (especially with longer contract terms), Nextiva’s business phone system is easy to deploy and use. Indeed, our user feedback assessment found that customers overwhelmingly expressed satisfaction with the implementation process, even when switching from a landline to a cloud-based public branch exchange (PBX) service.

Additionally, Nextiva leases and sells desk phones or will convert your analog devices to help you save money. Its mobile and desktop apps (NextivaONE) connect on-site and remote employees without additional fees. NextivaONE supports voice and video conferencing, team messaging and file sharing. 

We love the threaded conversations feature. It puts text messages, emails and phone calls in one space, allowing you to see a complete history of customer interactions. This capability benefits smaller businesses that may not have fully integrated technology stacks. See our full Nextiva review for a more in-depth look at its key features and overall rating.

View client insights and previous interactions before picking up the phone or sending a follow-up email with Nextiva’s Threaded Conversations feature. Source: Nextiva

Who Is 8×8 For? 

8×8 provides a UC platform well-suited for established businesses with larger international teams. It is the best business phone system for companies expanding globally because it offers unmetered international calling, phone numbers and customer support. 8×8’s web, desktop and mobile apps allow your teams to connect from any device.

We appreciate that 8×8 helps you get the most out of your video conferences by not imposing time limits. In addition, 500 people can participate in meetings, making 8×8 ideal for company-wide events. Unlike Nextiva, 8×8 offers phone number support in more than 100 countries. It provides paid in-person training with deployment teams in every region, including 10 multilingual customer support teams. 

The 8×8 Work app centralizes communications. We enjoyed having access to our inboxes and messages while taking calls. It’s a great setup for multitaskers, but it might feel busy for people who prefer a more streamlined application.

Previously, 8×8 catered to small businesses with its Express plan. After removing this package and pricing from its website, 8×8 added wording suggesting its services are focused on midsized and larger companies. As such, we recommend 8×8 for organizations with a high volume of international calls or a vast global workforce. Explore additional features in our review of 8×8.

Monitor conversations or request assistance while on call when using the 8×8 Work application. Source: 8×8

Nextiva vs. 8×8 Comparison  

VoIP Pricing 

Nextiva Pricing

Nextiva’s pricing varies by user numbers in increments of 1-4, 5-19, 20-99 and 100-plus. Lower rates apply if you sign a 12-, 24- or 36-month contract. For the cheapest price, you can prepay for 36 months. 

Prices below reflect monthly billing for five to 19 users. 

We appreciate that Nextiva’s Essential plan provides internet faxing. However, its base package lacks SMS text messaging. Fortunately, there isn’t a huge price increase between tiers. 

We were disappointed that Nextiva locks the SSO security feature behind the Enterprise plan. Other rivals provide this feature with base subscriptions.

8×8 Pricing

You’ll need to contact 8×8 via live chat for pricing information. This process can be lengthy, as the sales agent must receive a manager’s approval. The vendor offers an annual discount of up to 23 percent plus additional savings for agreeing to a yearly contract. 

When we contacted 8×8, quoted prices ranged from $25 to $45 per monthly user. However, companies willing to commit to a one-year contract could receive one free month and $5 off both packages, reducing the monthly costs per user to $20 for X2 and $40 for X4.

We liked that 8×8 lets organizations mix and match plans. Its base plan includes advanced features that Nextiva’s Essential plan lacks, including voicemail transcription, SSO and a multilevel auto attendant. Also, users can call 14 countries for free. 

Phone System Features

Nextiva Phone System Features

• Basic features with all plans: We were impressed that all subscriptions include local and toll-free numbers and up to 12,500 toll-free minutes. It’s also free to port an existing phone number to Nextiva. 
• NextivaONE: Centralize business communications with the NextivaONE platform. We like that it’s available as a web-based tool or downloadable app. NextivaOne supports file and link sharing, messaging and voicemails. 
• Call management: Businesses with multiple locations benefit from VoIP features like an automated attendant and call groups. We found the call flow builder intuitive. Setting up our business hours and departments using the drag-and-drop editor was easy.

Edit your call flow midday without disruption to highlight a new promotion or adjust your hours for an emergency. Source: Nextiva 

8×8 Phone System Features

• 8×8 eXperience communications platform: As your company continues to grows, you won’t need to switch services or train employees on new software. 8×8 XCaaS (experience communication as a service) combines voice, chat, contact centers and video conferencing on a single app. Its mobile app (8×8 Work) gives employees and supervisors the tools to fulfill their roles from anywhere.
• Call handling: Multilevel auto-attendants and call queues improve the customer experience and 8×8 provides both features on its X2 and X4 plans. We liked that we could select time zones, schedules and languages for each auto-attendant through the configuration manager. Employees can use the call forwarding tool to send inbound and outbound calls to any number in the company directory.
• International capabilities: Besides unlimited international calling to 19 or 48 countries, 8×8 helps companies establish a local presence with virtual and direct inward dial numbers. It offers geography-specific or national toll-free inbound numbers in more than 100 countries.

Video Conferencing and Collaboration 

Nextiva Video Conferencing and Collaboration

• Virtual meetings: Nextiva is best for intimate video meetings as it supports 25 participants (and up to 250 audio-only attendees). We appreciate that we could record sessions but were disappointed in the 45-minute time restriction. The video conferencing software has screen sharing but fewer tools than most VoIP providers offer.
• Threaded conversations: This feature is easily one of our favorite tools available from Nextiva. It’s a big help for businesses that want to monitor and improve customer satisfaction. Users can create notes on calls and contacts and view every client’s interactions (email, text and phone calls). While it can’t replace a CRM, threaded conversations are a good starting point for smaller teams. 
• Team collaboration rooms: This is a neat tool for organizing management or team tasks. All accounts can create up to three rooms, and you can invite external clients. The spaces are searchable. You can make them public or private and use them for team chat and video sessions.

8×8 Video Conferencing and Collaboration 

• Video conferencing: 8×8 has an impressive video platform. It allows 500 participants with no time restrictions. Companies can brand meetings with a vanity URL, custom background and logo. It supports 46 languages and offers dial-in access from more than 50 countries, including 11 toll-free numbers. Plus, you can stream it on YouTube.
• Team chat: Collaborate with anyone listed in your global directory. Instant messaging works in private or company-wide chat rooms. You can share files or documents in these spaces and launch audio and video calls with a single click.
• Advanced tools: 8×8 provides features that facilitate highly productive online meetings. Many of these capabilities work just as well on a mobile device as on a desktop. Employees can share live emoji reactions, participate in instant polls and raise their hands. Breakout rooms and screen sharing (even on a cell phone) make 8×8 stand out from Nextiva.

Participate in virtual meetings from any device to share files or your screen without limitations. Source: 8×8

Third-Party Integrations

Nextiva Third-Party Integrations

Nextiva’s base plan syncs with Google and Microsoft contacts while the Professional tier adds integrations with many of the best CRM software, including the following: 

• Salesforce
• HubSpot
• Zendesk
• Microsoft Dynamics and Microsoft Dynamics 365
• SugarCRM
• ACT!
• NetSuite
• Bullhorn
• ConnectWise
• Goldmine
• Lotus Notes
• Workbooks

Nextiva’s Enterprise tier adds integrations with Oracle Sales Cloud, ServiceNow, Microsoft Teams, Salesforce Lightning UI and Salesforce Service Cloud. 

8×8 Third-Party Integrations

Although 8×8 displays 56 integrations, most are for its contact center. Like Nextiva, 8×8 Work syncs with your Microsoft or Google contacts and calendar. It connects with about eight workforce management systems, including OpenText, NICE and Alvaria. 8×8 features two SSO integrations (Microsoft Azure and Okta). 

You can also connect your 8×8 services to Slack, Vtiger, Assist-me by converse360, Zoho, Pipedrive, Freshdesk, eAgent, Copper and 1CRM.

Reporting and Analytics

Nextiva Reporting and Analytics

• Call logs: Administrators can view historical data for each business phone line. Basic call logs show incoming call dates and times, duration and the originating phone number. Enterprise subscriptions include enhanced call logs that list placed, received and missed calls.
• Nextiva Analytics: Professional and Enterprise tiers can access 90 days of data and data analytics features. We love Nextiva’s dashboards, metrics and custom reports because they’re visually appealing and effortless to set up and use. This feature is why Nextiva is the best business phone service for business intelligence.
• Voice analytics add-on: This is valuable for companies using data to drive business decisions. It displays historical data since your VoIP service began and includes advanced call recording, allowing managers to evaluate voice conversations within reports.

Assess, add notes or rate call recordings to improve your teams’ sales or customer service approach. Source: Nextiva

8×8 Reporting and Analytics

• Call analytics: X2 users can view many details, including active and unreturned calls. But our favorite feature is the company summary dashboard. It gives a high-level overview of core metrics like abandoned calls or talk time. You can display stats graphically or numerically and leaders can use the company summary dashboard to adjust business hours.
• Supervisor analytics: Since 8×8 lets you mix and match plans, you can give managers access to the 8×8 Work Workgroup Dashboard and Reports. We were impressed with the ability to drill down into the finer details of agent and queue performance when using any device. These metrics are ideal for monitoring service-level agreement standards, agents, ring groups and queues. 
• Conversation IQ add-on: Customer success managers looking for more features to gauge the customer experience can leverage this AI tool to understand caller sentiment and employee empathy. Over time, the data will identify trends, and we love that the database is searchable and provides topic trend reporting.

Use benchmarking tools to evaluate your agents’ performance and offer feedback. Source: 8×8

Nextiva vs. 8×8 Summary 

8×8 and Nextiva provide top-notch features and high uptime. But Nextiva is tailored to U.S.-based workforces while 8×8 scales globally. 

Nextiva is best for businesses that want user-friendly call management tools.

Nextiva’s transparent pricing and beginner-friendly interface make it ideal for businesses with on-site and remote staff. We found Nextiva more straightforward to navigate than 8×8, from configuring the interactive voice response system to finding user tutorials. Business users rate Nextiva higher than 8×8 for ease of setup and use. It also receives better ratings for its softphone app on Android platforms. Nextiva gets nine out of 10 stars for support quality on G2, whereas 8×8 has 7.9. 

8×8 is best for global organizations that need a business phone service with unlimited international calling. 

8×8’s international VoIP phone number support and global calling solutions make it better for companies expanding overseas. We appreciated 8×8’s mix-and-match subscriptions, providing flexible options for customer service and sales teams. Although 8×8 requires more configuration than Nextiva, it supplies supervisor analytics and call center tools.