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10 Useful Technologies for Hosting Online Meetings

Business.com / Mobile / Last Modified: July 4, 2018
Image credit: djile/Shutterstock

Test out one of these platforms the next time you need to host an online meeting.

With so many team members spread out across time and space, it's becoming increasingly imperative to conduct your meetings online. But depending on what your team is like and your needs, choosing a software application can be overwhelming.
 
To make it less stressful, we asked members of the Young Entrepreneur Council for recommendations on what technology is best suited for all kinds of online meetings. Test out one of these platforms the next time you need to host a meeting. 
 

1. Skype

"I understand there are newer apps out there, but Skype has been around, and I feel as though most people understand how to use it. I've always used it, have had no issues and will continue to use it."  – Adrien Schmidt, OpenBouquet

2. GoToWebinar

"GoToWebinar is an online meeting hybrid with features of Webex combined with the ability to run webinars. We work with some of the largest brands and global clients on SEO projects, and this software allows us to run unlimited global Webex calls, webinars, team meetings, share screens, record and redistribute, so team members in other time zones can view at their leisure." – Matthew Capala, Alphametic 

3. Google Hangouts

"We use Gmail for our internal email system, and sometimes Google Hangouts is the easiest form to hop on a one-on-one video call. I like that Google lets you know who's online so I can quickly chat with the person before hopping on the call."– Jared Atchison, WPForms

4. Slack

"We use Slack all day to send files and messages one-to-one and in group channels, so being able to hold voice and video calls from Slack adds efficiency and eliminates the need to switch to a different platform." – Sam Saxton, Paragon Stairs

5. Loom

"For those times when real-time video meetings are just not possible, I love Loom. Loom is free screen- and voice-recording software. Being in the apparel industry, we have many tasks that are visual in nature, and I find Loom excellent for explaining and demonstrating changes and commentary on projects. Even when onlinemeetings are possible, I still love Loom as an alternative to written commentary." – Dalia MacPhee, DALIA MACPHEE 

6. Jitsi

"Jitsi offers encrypted video conferencing, a completely open source system you can build your own tools on top of, [it] has a large-scale organization (Atlassian) backing it, and [it] is free. Honestly, I don't know why everyone isn't using Jitsi. Jitsi is available as both a standalone desktop app and a web app." – Thursday Bram, The Responsible Communication Style Guide

7. Hipchat

"Atlassian has made a remarkable communication product in Hipchat. Although Slack gets a lot of the attention, Hipchat features most of the same automation and integrations, with the addition of a superior video chat function. Our business utilizes feeds and notifications to stay on top of real-time events. This heightens our customer support and promotes transparency across the company."  – Logan Lenz, PartsMarket

8. Appear.in

"I love Appear.in for instant meetings, because there are no technical difficulties involved. If you want to have a meeting on a moment's notice, you can just go to Appear.in and create a simple and easy to remember URL, and you are done. Just send this URL to whoever is in the meeting and you can share up to 12 different meeting screens, which makes it really easy to have a group meeting on demand." – Sweta Patel, Silicon Valley Startup Marketing 

9. Uberconference

"We have clients all over the country, and it's just not practical to be physically in the same room for every meeting. We love Uberconference. There's very little ramp up in terms of downloading software, and it's very easy to use. On a call, anyone can share their screen, not just the presenter. It's flexible, too, in that you can connect by dialing into a phone number or by clicking a link." – Amanda Gregory, Catalyst Marketing Agency, LLC

10. Zoom

"We have found Zoom to be the most reliable because we have experienced the fewest dropped calls with them. I have the team use it for weekly conference calls, and we've recently started using it for our product webinars as well." – Syed Balkhi, WPBeginner

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