Best Project Management & Task Management Software

by Adam UzialkoLast Modified: January 4, 2018

Intro
Best Picks
State of the Industry
Reviews
Pricing
Negotiation
Map
Services
Compare Quotes

Intro

Project management software is a major help in facilitating the workflow of any team, whether it's a tight-knit startup crew or a sprawling, disparate corporate project with many teams working in concert with one another. Tasks can be assigned or reassigned as needed, and deadlines can be meted out and monitored easily from one central location.

The best project management software automates workflows so when one component of a project is complete, the relevant parties are notified and new tasks are assigned. Here's a look at some of the best project management software applications and the industry as well as advice on choosing software that best suits your organization.

Best Picks

Online
Overall
Task Management Application
Free
Workfront

Best Online Project Management Software

Workfront

Workfront is our pick for best online project management software. Workfront is highly intuitive and requires little to no training. Still, an extensive support system is available in case you hit a snag. Workfront boasts significant implementation support to help you get set up.

Workfront employs sideways communication, which means it fosters a collaborative effort between teams rather than creating a top-down order-based environment. This keeps all parties, managers and team members apprised of real-time developments, and realistically tracks progress toward the completion of each task in a project.

Asana

Best Task Management Software

Asana

Asana is an exceptional task management software program suited to both individuals and teams. Its functions include setting up tasks and organizing them into lists or projects, creating deadlines, assigning tasks to team members, and monitoring progress. There are also customizable tags and a search feature that makes finding specific tasks much easier.

Asana has a built-in communication app so your team members can stay in touch directly in the software, rather than exiting to use email or a third-party chat application. A centralized dashboard gives managers a centralized view of each project and individual team members' projects on tasks within those projects. Asana integrates with 37 other apps that can augment its abilities, such as Instagantt, which offers Gantt charts for your team.

Basecamp

Best Templates in a Task Management Application

Basecamp

One of Basecamp's best features is its ability to create reproducible templates for projects that are similar in nature. If your business often deals with a similar workflow or type of project, you can create a template for it and then easily queue it up when a new project in that vein comes along. This reduces the legwork that goes into creating new tasks and projects and assigning them to team members.

Much like our other best picks, Basecamp features a centralized dashboard from which users can view all projects they are part of. You can prioritize the most important so they always show up at the top of the list, helping to organize the clutter of several concurrent projects.

Wrike

Best Free Project Management Software

Wrike

Wrike offers task management software for free that is far less limited than most other free versions on the market. Wrike's free version comes with an unlimited number of projects. More advanced features, like subtasks and Gantt charts, however, are restricted to the paid edition of Wrike.

The free version supports up to five users, making it a solid choice for small teams and startups on a budget. Since the paid version supports more advanced features, starting small with the free version provides a scalable solution for the future, allowing growing companies to stick with Wrike if they so choose.

State of the Industry

In 2015, the project management industry's size was estimated at $2.54 billion, and expectations all pointed toward continued growth. Factors driving the industry's growth are the expanding adoption of cloud-based services, plus the continued automation and digitization of businesses across all industries.

The software itself makes up the vast majority of the industry's market share, but additional services contribute significant revenue to project management companies and are the quickest-growing segment of the industry. These include additional technical support, reporting and analytics. The support and consulting segment alone was valued at more than $300 million in 2015.

As far as company size, the small and medium enterprise segments of the project management industry are a major source of revenue, valued at $901 million of the total market in 2015.

The most prominent players in the project management industry include HP, Microsoft, Oracle and Workfront Inc. The market is largely dominated by a small number of big businesses focused on acquiring or forming new companies, making the field highly competitive.

Reviews

Our project management reviews below include analysis of online project management software and task management software that help teams work more efficiently and coordinate more effectively.

Pricing

Project management software is paid for in one of two ways: either through a monthly or annual subscription, or through a one-time cost for locally hosted solutions. Costs vary from company to company depending on the depth and breadth of each solution.

  • Monthly subscriptions: Monthly subscriptions for cloud-based software vary greatly both in price and model. Often there are discounts for signing up with an annual contract, and some models employ a per-month and per-user cost, while others are simply a flat monthly fee. Depending on your company's size, you can expect to pay different amounts.  

    According to Capterra, small business project management software averages $45 per month, midsize companies average around $130 per month, and enterprises can expect an average cost of roughly $200 per month. Of course, there are more and less expensive solutions on the market.
  • One-time costs: One-time costs apply to installed software that you pay for once and then own. These models are simple and straightforward but sometimes include additional service or maintenance fees. Check with the company prior to buying the software to identify any additional costs.

    Installation costs tend to range from $600 to $10,000, according to Capterra, with the average price standing at roughly $4,600.

  

Negotiation

The first step in choosing project management software is to determine whether cloud-based software or installed software is best for your organization. From there, listing your specific needs and determining which vendor aligns best with those priorities allows you to discern exactly what level of service you need. Don't overpay for project management features you might not need.

Once you've established your needs, create a list of companies that are in your price range and offer the services you most need. Investigate each one so you can compare services, prices and the level of support you can expect.

Make sure each company shows you in writing what you can expect from them so you understand exactly what you'd be paying for. As always, never sign anything unless you're truly prepared to move forward and you fully understand the terms, subscription period, costs and services provided.

Map

TeamHeadquarters Software
1673 Richmond Street
London,
TeamHeadquarters Software
Teamwork PM Software
Blackpool Retail Park
Blackpool,
Teamwork PM Software
FunctionFox Software
#2 415 Dunedin Street
Victoria,
FunctionFox Software
TeamPulse Software
14 Oak Park Drive
Bedford, MA
TeamPulse Software
TimeCamp Software
340 S Lemon Ave 
Walnut, CA
TimeCamp Software
Virtual Program Management Office (vPMO) Software
33 Wood Avenue South
South Iselin, NJ
Virtual Program Management Office (vPMO) Software
Viewpoint For Project Collaboration Software
1515 SE Water Avenue
Portland, OR
Viewpoint For Project Collaboration Software
Vertabase Project Management Software Software
27600 Farmington Road
Farmington Hills, MI
Vertabase Project Management Software Software
White Label Marketing Dashboard Software
171 Madison Ave
New York, NY
White Label Marketing Dashboard Software
Visual Planning Software
22 Hudson Place
Hoboken, NJ
Visual Planning Software
AceProject Software
825, Lebourgneuf Blvd
Quebec,
AceProject Software
Webtech Software
3295 River Exchange
Norcross, GA
Webtech Software
Workamajig Software
42104 N. Venture Dr.
Anthem, AZ
Workamajig Software
Witagile Software
Cumhuriye mah. 33
Eskisehir,
Witagile Software
WorkBook Software
Gl. Lundtoftevej 5,
Lyngby,
WorkBook Software
Wimi Software
2415 Third Street
San Francisco, CA
Wimi Software
Targetprocess Software
1325 Millersport Hwy
Amherst, NY
Targetprocess Software
Taskworld Software
28 Valley Road
Montclair, NJ
Taskworld Software
TeamGantt Software
1810 J York Road 
Lutherville-Timonium, MD
TeamGantt Software
TrackerRMS Recruitment Software
171 Saxony Road
Encinitas, CA
TrackerRMS Recruitment Software
Deltek TrafficLIVE Software
460 Bryant Street
San Francisco, CA
Deltek TrafficLIVE Software
TrackerSuite.Net Software
435 East 9th Street
Tucson, AZ
TrackerSuite.Net Software
VersionOne Software
6220 Shiloh Road
Alpharetta, GA
VersionOne Software
Twproject Software
Via Venezia 18b
Florence,
Twproject Software
Trello Software
55 Broadway
New York, NY
Trello Software
Smartag Software
Ben Avigdor 20
Tel Aviv-Yafo,
Smartag Software
Resource Guru Software
86-90 Paul Street
London,
Resource Guru Software
Replicon PPM Software
910 – 7th Avenue SW
Calgary,
Replicon PPM Software
Redmine Software
Kemp House, 152-160
London,
Redmine Software
SwiftKanban Software
Homestead Rd
Cupertino, CA
SwiftKanban Software
Streamtime Software
6 The Crescent,
London,
Streamtime Software
Safran Project Software
P.O. Box 8118
Stavanger,
Safran Project Software
Smartsheet Software
10500 NE 8th St
Bellevue, WA
Smartsheet Software
SmartCore Software
119 Cannon Street 
London,
SmartCore Software
SpiraPlan Software
8121 Georgia Ave
Silver Spring, MD
SpiraPlan Software
Roadmunk Software
130 Spadina Ave
Toronto,
Roadmunk Software
Sandglaz Software
928 Greenwood Avenue
Toronto,
Sandglaz Software
Slack Software
155 5th Street
San Francisco, CA
Slack Software
Planbox Work Software
3090 Le Carrefour Blvd
Laval,
Planbox Work Software
Intervals Software
412 E. Haley St.
Santa Barbara, CA
Intervals Software
Optimy Software
Avenue Herrmann-Debroux 15A
Auderghem,
Optimy Software
Paymo Software
Str. Roman Ciorogariu nr. 24
Oradea jud Bihor ,
Paymo Software
CA Agile Central Software
520 Madison Avenue
New York, NY
CA Agile Central Software
RationalPlan Software
Dealul Spirei, Nr.22
Craiova,
RationalPlan Software
qmsWrapper Software
2102-65 Spring Garden Ave
Toronto,
qmsWrapper Software
Redbooth Software
635 High Street
Palo Alto, CA
Redbooth Software
Quip Software
731 Market Street
San Francisco, CA
Quip Software
Project & Portfolio Management Software
300 Tradecenter Drive
Woburn, MA
Project & Portfolio Management Software
KeyedIn Projects Software
5001 American Blvd West
Minneapolis, MN
KeyedIn Projects Software
Priority Matrix Software
875 Howard Street
San Francisco, CA
Priority Matrix Software
PowerSteering Software
Frost Bank Tower 401 Congress Avenue
Austen, TX
PowerSteering Software
Projecis Software
9434 Chesapeake Dr
San Diego, CA
Projecis Software
LiquidPlanner Software
2324 Eastlake Ave. E.
Seattle, WA
LiquidPlanner Software
LivePlan Software
44 West Broadway
Eugene, OR
LivePlan Software
Hexnode Projects Software
340 S Lemon Ave
Walnut, CA
Hexnode Projects Software
Hub Planner Software
Kungsgatan 8
Stockholm,
Hub Planner Software
Innotas PPM Software
12301 Research Boulevard
Austin, TX
Innotas PPM Software
Hydra PPM SoftwareFarnborough,
Hydra PPM Software
inMotion Software
6100 Center Drive
Los Angeles, CA
inMotion Software
Harvest Software
16 W 22nd St
New York, NY
Harvest Software
Huddle Software
2 Leman Street
London,
Huddle Software
InLoox Software
Riedenmatt 4
Stans ,
InLoox Software
Office Timeline Software
1400 112th Ave SE
Bellevue, WA
Office Timeline Software
Guru Project Management Software
3rd Floor, Opp Leuva Patel Boarding
Rajkot,
Guru Project Management Software
Google Keep Software
1600 Amphitheatre Parkway
Mountain View, CA
Google Keep Software
Glip Software
20 Davis Drive
Belmont, CA
Glip Software
Lessons Learned Database Software
19 Wilton Road
Peterborough, NH
Lessons Learned Database Software
Kanban Tool Software
ul. Poprzeczna 11
Katowice,
Kanban Tool Software
Meisterplan Software
340 King Street East
Toronto,
Meisterplan Software
Kaseya BMS Software
16 W 22nd Street
New York, NY
Kaseya BMS Software
ManagePro Software
301 Nautical Heights Drive
Smith River, CA
ManagePro Software
LeanKit Software
236 2nd Ave S
Franklin, TN
LeanKit Software
IPM Global Software
1224 Omeara Court
New Port Richey, FL
IPM Global Software
Integrify Software
20 N. Wacker Dr.
Chicogo, IL
Integrify Software
QuickBase Software
150 Cambridge Park Dr
Cambridge, MA
QuickBase Software
JIRA Core Software
341 George Street
Sydney,
JIRA Core Software
iRise Software
2381 ROSECRANS AVENUE
EL SEGUNDO, CA
iRise Software
Jixee Software
22 Battery St
San Francisco, CA
Jixee Software
MIS Software by ATC Consultants
Dr. Heinrich Maierstrasse 60/13/4
Vienna,
MIS Software by ATC Consultants
OfficeMA Timesheet Software
74 Westlands Avenue
Reading,
OfficeMA Timesheet Software
Microsoft Project Software
One Microsoft Way
Redmond, WA
Microsoft Project Software
Merlin Project Software
80 Pine Street
New York, NY
Merlin Project Software
NQI Orchestra Software
L'Arche des Dolines 
VALBONNE SOPHIA-ANTIPOLIS,
NQI Orchestra Software
My Hours Software
Pot k sejmiscu
Ljubljana,
My Hours Software
Nutcache Software
1270, Dagenais Blvd
West Laval,
Nutcache Software
Mingle Software
200 E Randolph St 
Chicago, IL
Mingle Software
Glasscubes Software
20-22 Wenlock Road
London,
Glasscubes Software
Ganttic Software
Lai tn 11-2
Tartu,
Ganttic Software
GitLab Software
1233 Howard St
San Francisco, CA
GitLab Software
Dovico Software
236 St George Street
Moncton,
Dovico Software
DynaDo Software
8605 Santa Monica Blvd 
Los Angeles, CA
DynaDo Software
FACS Project Controller & Project Inspector Software
142 Sansome Street
San Francisco, CA
FACS Project Controller & Project Inspector Software
actiTIME Software
1881 Steeles Ave West
Toronto,
actiTIME Software
RoboHead Software
501 Boylston St
Boston, MA
RoboHead Software
Freedcamp Software
3066 Foothill Rd
Santa Barbara, CA
Freedcamp Software
Cerri Enterprise Apps Software
250 Park Ave
New York, NY
Cerri Enterprise Apps Software
Box Enterprise Software
900 Jefferson Ave
Redwood City, CA
Box Enterprise Software
Comindware Software
92 Montvale Ave
Stoneham, MA
Comindware Software
Bugzilla Software
331 E. Evelyn Avenue
Mountain View, CA
Bugzilla Software
BugHerd Software
175 Stephen Street
Yarraville (Melbourne),
BugHerd Software
Podio Software
120 S West St
Raleigh, NC
Podio Software
TurboMeeting Software
4340 Stevens Creek Blvd.
San Jose, CA
TurboMeeting Software
Projectplace Software
1145 Washington Street
Boston, MA
Projectplace Software
Axosoft Agile Project Management Software Software
13835 N Northsight Blvd 
Scottsdale, AZ
Axosoft Agile Project Management Software Software
AxiomWorx Software
940 6 Ave SW
Calgary,
AxiomWorx Software
Blazedesk Software
De Raaf 23
Culemborg,
Blazedesk Software
Binfire Software
335 Madison Avenue
Chicogo, IL
Binfire Software
Bolste Software
15169 N Scottsdale Rd 
Scottsdale, AZ
Bolste Software
DocMinder Project Management Software
5625 Foxridge Dr
Mission, KS
DocMinder Project Management Software
ConceptDraw Project Software
111 N Market St
San Jose, CA
ConceptDraw Project Software
CRMsoftwares.com Software
1221 W Campbell Rd 
Richardson, TX
CRMsoftwares.com Software
dapulse Software
Derech Menachem
Tel Aviv,
dapulse Software
Exo Platform Software
2415 Third Street
San Francisco, CA
Exo Platform Software
Eylean Board Software
Gyneju st. 14-24
Vilnius,
Eylean Board Software
enterProj Software
39555 Orchard Hill Place
Novi, MI
enterProj Software
Evernote Software
305 Walnut Street
Redwood City, CA
Evernote Software
Float Software
PO Box 4668 
New York, NY
Float Software
Interact Pro Software
21 W. 46th St.
New York, NY
Interact Pro Software
ExploreGate Software
Shoham St 11
Petah Tikva ,
ExploreGate Software
Evoq Content Software
1 Prince of Wales Tce.
Bray,
Evoq Content Software
HipChat Software
1098 Harrison St
San Francisco, CA
HipChat Software
Gridle Software
I-8, Venture Space CIIE Building
Ahmedabad,
Gridle Software
Jostle Software
1090 West Georgia Street
Vancouver,
Jostle Software
Igloo Software
55 King Street West
Kitchener,
Igloo Software
AffinityLive
530 Howard Street
San Francisco, CA
AffinityLive
XaitPorter Software
Luramyrveien 42
Sandnes,
XaitPorter Software
Noodle Software
13300 Tecumseh Rd East
Tecumseh,
Noodle Software
Blackboard Collaborate Software
1111 19th St. N.W. 
Washington D.C., DC
Blackboard Collaborate Software
Abhisi Software
251 Queen St S
Mississauga,
Abhisi Software
Amium Software
635 High Street
Palo Alto, CA
Amium Software
Workgroups DaVinci Software
201 E. Washington St.
Iowa City, IA
Workgroups DaVinci Software
WorkOtter Software
2882 Manchester Rd
St. Louis, MO
WorkOtter Software
Workzone Software
16 Township Line Rd
Norristown, PA
Workzone Software
YouTrack Software
Kavci Hory Office Park
Praha 4 Nusle,
YouTrack Software
Eclipse PPM
401 Congress Ave
Austin, TX
Eclipse PPM
Wrike
10 Almaden Blvd
San Jose, CA
Wrike
Mavenlink
6501 Irvine Center Drive
Irvine, CA
Mavenlink
Genius Project
250 Park Ave
New York, NY
Genius Project
ProjectManager.com
3420 Executive Center
Austin, TX
ProjectManager.com
Workfront
3301 N Thanksgiving Way
Lehi, UT
Workfront
Daptiv PPM
111 Third Avenue
Seattle, WA
Daptiv PPM
Clarizen
2755 Campus Drive
San Mateo, CA
Clarizen
Celoxis
3 Shreya Eterna, NDA Pashan Road
Bavdhan,
Celoxis
Easy Projects
1120 Finch Avenue West
Toronto,
Easy Projects
Project Insight
230 Commerce
Irvine, CA
Project Insight
eStudio
PO Box 325
Sanibel, FL
eStudio

Services

List of 200Best Project Management & Task Management Software

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