Payroll and HR-related tasks are, without a doubt, some of the most tedious and time-consuming tasks for any business – especially if they are completed manually. And trying to maintain compliance with all those manual processes can be a nightmare.
Because of this, many organizations are moving to cloud-based technology that supports automation. Recent surveys show that more than 80% of U.S. employers use artificial intelligence for at least one of their HR processes and that 74% of companies intend to increase spending on HR tech.
Once you decide to move to a top cloud-based payroll and HR system, you’ll likely be bombarded by providers wanting your company’s business. Once you’ve chosen a provider, the implementation process that follows can seem even more strenuous. You can save yourself both time and money by proactively preparing to switch over to an automated solution.
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Numerous HR tasks can be automated, and the bigger your business gets, the more necessary automation becomes. Here are a few of the most commonly automated HR tasks.
There are various federal and state laws that govern employee overtime. HR software can help you comply with them.
Whether you are planning on making the switch to an HR system for the first time or moving to a new system that better suits your needs, there are a few things you can do to ease the transition.
Review sites such as Software Advice and business.com are excellent places to start in preparation for the switch. What better way to determine whether the system’s capabilities will fit your needs than reading reviews? If you want more information, you can contact reviewers directly to ask follow-up questions.
Make sure the provider you’ve chosen has goals that align with your own. The whole point of switching to an automated system is to make your HR and payroll processes easier; don’t compromise quality service for sleek-looking software.
Be thorough and clear about what you expect from the system. Set up a product demo if possible, and talk to your provider to understand how its solution will meet your needs. Work together to create a plan and actionable steps to achieve the goals you’ve set. Once expectations are set by both parties, implementing and converting data into the new system should be a much easier process.
You’ve selected a new system and set goals for how you want the solution to work for you; now it’s time to transfer employee data and records over. This might seem like a daunting responsibility, but there are a few ways to make sure everything is moved over accurately.
When your provider starts migrating your data, its implementation team should convert year-to-date history into the new solution. Next, the team should run a compliance assessment to reconcile data history. Finally, before running your first live payroll, the team should conduct a parallel payroll test to confirm your system settings match your provider’s settings. By taking these necessary steps, your provider can ensure all data is correct and compliant.
The secret to successfully adopting any new technology is usability, and human capital management systems are no exception. It’s crucial that everyone is appropriately trained and has a clear understanding of how to operate the new platform. If your managers and employees don’t use it, the system is useless, no matter how much it promises.
Although organizational changes can be necessary, they can also cause stress and frustration. By providing comprehensive training for your team, you can ensure everyone will be confident utilizing the system to its full extent. Plus, automating workflows will help relieve some daily stressors and busywork. All system users will be free to focus on more important tasks at hand, making your company more productive overall.
The best HR software for your business will depend on several factors, including your budget, number of employees, and required features. It is vital that you do your own due diligence to determine which is best for you. To get you started, here are a few top HR software options you may want to consider.