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Lightspeed Review

By
Lori Fairbanks
,
business.com writer
| Updated
Feb 11, 2020
Image Credit: DERO2084 / Getty Images
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Lightspeed point-of-sale software is used at more than 51,000 business locations in more than 100 countries. The company has offices in the U.S., Canada, the U.K., Australia, Belgium, France, Switzerland and the Netherlands. The system has versions for retail businesses and restaurants, and an e-commerce add-on is available for retailers that operate both in person and online. Though this iPad POS system is designed primarily for small and midsize businesses, the company offers custom plans for enterprise-level organizations as well. 

Lightspeed

Lightspeed

The Best POS Systems of 2020

The Verdict

Lightspeed has powerful features to help you track and reorder supplies for both retail and restaurant businesses. It's our pick as the best POS system for inventory management and as the best iPad POS system for full-service restaurants and bars.

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Visit our best picks page to see all of our recommendations for POS systems. 

We selected Lightspeed as the best POS system for inventory management because both the retail and restaurant versions of its software have robust inventory features, including nicer ones like purchase ordering, preloaded catalogs for quick inventory creation on the retail version and ingredient-level tracking on the restaurant version. 

Lightspeed Restaurant earned its place as our pick for the best iPad POS for full-service restaurants and bars for its rich assortment of features including table, tab and tip management, tableside ordering and coursing. 

It also has the flexibility we look for in both types of POS systems, with options for subscription length, compatibility with third-party hardware and a choice of integrated payment processors. 

Lightspeed Pricing and Terms

Lightspeed provides an overview of its software pricing on its website. All of its plans are cloud-hosted, and there are no setup or installation fees. If you need something different from the published plan – for instance, if you have a large business or a high monthly sales volume and need a customized plan, you can call the company for a quote. Pricing for its POS hardware is not posted online. 

POS Software

Lightspeed gives you the option of month-to-month service, though you can opt for annual or multiyear subscriptions if you prefer lower pricing to the flexibility of not being locked into a long-term contract. The pricing posted on its website is for a single location. If you have multiple locations, you'll need to speak with a sales rep to get a quote specific to your business's needs. 

Lightspeed offers a demo and a 14-day free trial, and you should use both to make sure the software meets your needs. This is particularly important if you choose an annual subscription, since you'll be locked into the service for an extended period. All plans include onboarding and 24/7 support. Here are more details on Lightspeed's POS software prices. 

Lightspeed Retail POS

Five pricing plans are available for this software version, and the company posts pricing for both its annual and month-to-month plans online. Each plan supports one register, and includes inventory, basic reporting and customer management features. Additional registers cost $29 each per month. 

  • The Basic plan costs $69 per month (billed annually) or $79 per month (billed monthly).

  • The Starter plan costs $99 per month (billed annually) or $119 per month (billed monthly). This plan includes the e-commerce module, allowing you to take your store online.

  • The Standard plan costs $119 per month (billed annually) or $139 per month (billed monthly). In addition to the e-commerce module, it comes with an accounting integration so you can connect your accounting software to your POS system.

  • The Advanced plan costs $169 per month (billed annually) or $189 per month (billed monthly). It comes with everything in the Standard plan plus the loyalty module.

  • The Pro plan costs $229 per month (billed annually or $259 per month (billed monthly). In addition to the features included with the Advanced plan, it has an analytics module to give you deeper insights into your sales data. 

Lightspeed Restaurant POS

This version of Lightspeed's POS supports an unlimited number of users, and includes tableside ordering, customer management, standard reporting and access to Lightspeed's integration library. 

  • Pricing starts at $59 per month (billed annually) or $69 per month (billed monthly) and supports one register. Additional registers cost $34 each per month. 

A variety of add-ons are available for Lightspeed Restaurant, and the company posts pricing for them online. 

  • Pricing starts at $12 per month for its customer-facing display, the kitchen display system, advanced reporting and self-order table menu.

  • Premium add-ons start at $39 per month; options include accounting integration, self-order kiosk, a delivery integration loyalty program and loyalty app.

POS Hardware

You can run Lightspeed Retail POS as a mobile app on any type of iPad or from a web browser on any device, such as a laptop or desktop computer. If you use an iPad as your POS terminal, you can use it as a fully mobile device and check out customers from anywhere in the store, or pair it with a stand to use as a countertop POS station. You can also set up an iPad as a display so your customers to see and verify their orders as you enter them into the system. 

For Lightspeed Restaurant POS, you can run the front end of the software as an app on iPads, iPods, and iPhones, allowing your servers to take orders and payments or tableside. Or, like the Retail version, you can pair an iPad with a stand to use as a countertop POS station. To access the back end of the software, you can use any device with a web browser. 

Like other top POS systems, Lightspeed works with third-party POS hardware, and posts the makes and models it supports on its website. You can purchase hardware from Lightspeed, either bundled or piece by piece, or use the list to comparison shop. If you already own POS equipment like a cash drawer, receipt printer or barcode scanner, but don't see your items on the website, you can contact the company to check for compatibility. If you need to buy iPads or Mac computers, you can purchase them from Lightspeed, as it's an authorized Apple reseller. 

Features

All versions of Lightspeed's POS software are full-featured, giving you a broad selection of tools to help you run your business efficiently. The company regularly updates all versions of its software. 

Inventory Management

Inventory management tools are built into Lightspeed's iPad POS system, allowing you to track inventory, create product variations and bundle items. It helps you manage vendors and create purchase orders. If you have multiple outlets, you can track and purchase inventory for all locations, and transfer items from one location to another.

  • Retail inventory features. Lightspeed's retail POS software has more than 3,000 preloaded catalogs with more than 14 million items, making it easy to add new products to your system. If you're transferring your product data from another system, you can import items in bulk (up to 10,000 SKUs at a time) using Lightspeed's import tool. You can set up the system to send you low-stock alerts and reorder items directly from the system. If you sell products online using Lightspeed eCom, you can manage inventory for both your brick-and-mortar and online stores from the same platform.
  • Restaurant inventory features. The POS software tracks inventory with ingredient-level detail, helping you keep ample supplies on hand for the menu items you create from scratch. You can assign ingredients to the products, and the system reports your product stock levels to help you reorder wisely. It also reports food costs and profit margins to show you how much each dish costs to make, making it easy for you to see if you have a healthy margin on menu items or if you need to adjust your pricing. You can add vendor contact information to each menu item to make it easier to reorder supplies. You can also add a barcode, which means you can enter supplies you receive into the system using a barcode scanner rather than entering each one manually. If you want to get an alert when your inventory runs low, you can add this feature through one of the system's third-party integrations. 

Reporting

All Lightspeed POS subscriptions come with reporting tools, including a daily dashboard, employee performance reports and product reports. You can view your sales per hour on the dashboard, and the product sales report displays your top-selling and most profitable items. If you need to export report data to another program, you can download it in CSV format. The Advanced Reporting module comes with the Lightspeed Retail's Pro plan or can be added to your Lightspeed Restaurant subscription for an additional monthly fee.

Customer Management

Lightspeed has built-in customer relationship management tools that let you create customer profiles and add notes about their preferences. On the retail POS software, you can view purchase histories, assign VIP status to your regulars, and offer customers discount and promo codes. The restaurant POS software lets you create tabs, track visits and payment histories, and see a customer's reservation. The Lightspeed Loyalty module comes with the retail Advanced and Pro plans. It can be added to the restaurant version of this POS software for an additional monthly fee.

Employee Management

Lightspeed has role-based user access. Its preconfigured roles make it easy to get started, and you can customize them, create new roles, or set custom permissions for each individual, giving you the ability to control exactly which tasks and data you want each user or role-based group of users to access. 

This POS system has a built-in timeclock, so your employees can clock in and out using the POS system. You can see your employees' hours and run performance reports to see their sales, profit and, for restaurants, tips. 

Integrations

Lightspeed's App Store offers more than 250 integrations. Dozens of apps are available for both the retail and restaurant versions of Lightspeed's POS software, allowing you to connect to credit card processors, accounting software (including QuickBooks, Xero, and Sage), analytics programs, marketing services, and other business programs. Lightspeed eCom has numerous apps that you can use to extend its capabilities, such as chat programs and social media channels. An API is available for Lightspeed Retail, but access to the restaurant API is limited to Lightspeed partners. 

Retail-Specific Features

Lightspeed Retail supports product variants, such as color, size, and style, and you can bundle multiple items together to sell as a package or kit. You can also process work orders, which may be a useful feature for stores that provide repair services, and place special orders for customers. 

It has tools that you can use to automate discounts and change prices in bulk, saving you the time it would take to update them one at a time. You can also create coupons, run promotions and giveaways, and offer donations. 

Restaurant Management Features

Lightspeed Restaurant has table and reservation management features to help you optimize available seating, a self-order menu app you can use with iPads so customers can place their own orders from kiosks or from tables, and catering and delivery tools to manage the takeout side of your restaurant. If you want customers to be able to order online, you can add this option to the system using a third-party integration. 

You can use the floor plan to see which tables are open and which are ready to pay so you can let waiting customers know that a table will be available shortly. When your servers are taking orders, they can arrange dishes into courses to ensure menu items are brought out in the correct order. When it's time to pay, servers can split and group bills, and even divide an item, such as a shared appetizer, between customers. 

Additional Considerations

Lightspeed now offers its own payment processing service, called Lightspeed Payments, which is available for Lightspeed Retail in the U.S. (and will soon be offered in other regions as well). It has flat-rate pricing with no additional fees. Here's what it costs to use it: 

  • Cards accepted in person using a card reader: 2.6% + 10 cents
  • Manually keyed-in cards and online transactions: 2.6% + 30 cents 

Even though Lightspeed has in-house processing, it still gives you the option of working with Cayan (now a TSYS company) and Worldpay from FIS (formerly Vantiv). Even though your processor options are limited, and this is a smaller selection than most companies offer, you can still call for pricing quotes and choose the one that's the best deal. 

Lightspeed's customer service team is available 24/7 by phone or email, and tech support agents can remotely resolve software-based issues. The company can help you set up the system or migrate your data as well. If you prefer to troubleshoot problems yourself, the company's website has a searchable knowledgebase with step-by-step directions, video tutorials, blogs, white papers and webinars. You can also sign up to join its community forum. 

Drawbacks

Although Lightspeed posts most of its pricing info on its website, it doesn't  reveal pricing for its POS hardware. Still, it works with third-party hardware – including pieces you may already own – and posts a full list of compatible models so you can shop around for the best value. 

While it offers in-house processing and two integrated credit card processing options, that is a lot fewer than most of what its competitors offer. This means you may not be able to continue using your preferred processor unless you use the POS software alongside your payments system instead of integrating with it, which adds extra steps to the checkout process.

Editor's note: Looking for the right POS system for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs.

 

Lightspeed

Lightspeed

The Best POS Systems of 2020

The Verdict

Lightspeed has powerful features to help you track and reorder supplies for both retail and restaurant businesses. It's our pick as the best POS system for inventory management and as the best iPad POS system for full-service restaurants and bars.

visit site
Lori Fairbanks
Lori Fairbanks
Lori Fairbanks has years of experience writing and editing for both print and online publications. After graduating from Brigham Young University with a Bachelor of Arts in English, she worked as a magazine editor and then as a freelance writer and editor for a variety of companies, including marketing firms and a medical university. She now writes for business.com and Business News Daily about financial systems and services for small businesses, such as accounting software, credit card processing and point-of-sale systems.