Epos Now is a U.K.-based company with offices in London, Manchester, Norwich and Glasgow, and a U.S. office in Orlando, Florida. It caters to small and mid-sized businesses but is also suitable for enterprise businesses – its clients include Walt Disney Pictures, Universal Studios, and Yankee Candle.
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We selected Epos Now as the best POS system for small businesses. In addition to having a strong mix of features for both its retail and hospitality POS software, it's versatile, affordable and has month-to-month terms. It also offers a choice of credit card processors that integrate with the system, and although you can purchase POS hardware from Epos Now, if you already own equipment, you may be able to use it as the system is compatible with third-party hardware.
Epos Now Pricing and Terms
Epos Now posts pricing for its tablet POS software and hardware on its website; however, pricing for software modules, such as its loyalty and booking applications, aren't listed, so if you need extra features, you'll need to speak with a sales rep for a pricing quote specific to your business.
Epos Now's POS software can be used on iPads, Android tablets, Macs and PCs. The company offers two subscription plans for its cloud-based software, or you can pay upfront for a software license and then pay a renewal fee each year. All versions of the software support an unlimited number of users and transactions.
Before subscribing or purchasing a license for this POS system, you should plan on taking advantage of the 30-day free trial the company provides, so you can try out all the software features and make sure it's a good fit for your business.
- The Standard plan costs $39 per month. Additional registers are $24 per month. This plan includes email support and setup assistance.
- The Premium plan costs $69 per month. Additional registers cost $45 per month. This plan comes with 24/7 phone support and account management.
- The loyalty program module costs $39 per month, though the sales rep we spoke with indicated that promotional offers are sometimes available.
- If you prefer to pay for the software upfront, you can purchase a license for $750; after the first year, you renew the license by paying an annual renewal fee of $270.
The rep we spoke with told us that there's no contract if you choose a monthly subscription to Epos Now's POS software, so you can cancel at any time without incurring an early cancellation fee.
You can purchase your POS hardware from the company as a bundle or piece by piece. Here are some pricing examples.
- The iPad POS system comes with an iPad stand, receipt printer, cash drawer, and the first month of your software subscription for $599. You can use your own iPad or add an iPad Air 2 for $500. You can add a Bluetooth barcode scanner for $299.
- The traditional POS system comes with software (including loyalty and booking modules) plus a touchscreen terminal, receipt printer, and cash drawer. It costs $1,799.
If you already own POS hardware, you might be able to use it with this system. Check with the company to find out if it's compatible before investing in new equipment.
Although a leasing option is available, purchasing your POS equipment is always your best option as it's less expensive than what you'll pay over the life of a lease. Epos Now's terms range from two to five years, and your credit score and other factors may affect the payment rate and terms you receive.
Epos Now offers both retail and hospitality versions of its POS system software, so it can be used by most businesses, including general and specialty retailers; restaurants and cafes; bars and nightclubs; and service-based businesses, such as hotels, salons, spas, and gyms. The company says that its software is so intuitive that it only takes 15 minutes to train an employee to use it.
As previously mentioned, the software runs on any device, so you can use it with a tablet, laptop, or desktop computer or touchscreen terminal. This system is cloud-based, so you can access your reports and back-office tools from any browser. You don't need to set up a local server for this system, even if you're running multiple devices in your store or restaurant.
Both the retail and hospitality versions of this POS system come with a good mix of features and have every tool we looked for, either built-in or as integrations, which are available through its App Store. It has several features that aren't commonly included, such as those for creating purchase orders and tracking employee time. Here's more detail on the features available with this system.
The dashboard gives you a real-time overview of your sales data, and you can customize it to show you the information that's most important to you. It displays transactions for different time intervals – by the hour, day, week or month. You can view your best- and worst-performing products and identify the products and brands with the highest profit margins. The employee reports can show you your top salespeople. In addition to being able to run reports and analyze your sales data from any device with a browser, you can export reports to Excel, QuickBooks, Xero, and Sage.
Epos Now has a built-in customer management system. With it, you can collect contact information from your customers and run reports that help you analyze customer behavior. When you email customers their receipts, they're asked to rate the service they received, and this feedback helps you gauge customer satisfaction. A loyalty module is available for an extra cost, and marketing integrations, such as MailChimp, which let you run email campaigns, are available through the app store.
This POS system has role-based user management so you can set permissions for your employees and assign PIN codes or swipe cards to sign in. The software logs employee activity on the till and has a built-in time clock and staff scheduling tools.
The Epos Now App Store has more than 80 integrations, allowing you to customize the system and share data with the other business applications you use. For example, if you want to expand your store online, you can use the Nettl or Zapier integrations to connect with e-commerce platforms such as Shopify and WooCommerce. Or, if you want to connect the POS software with your accounting program, Epos Now integrates with QuickBooks, Xero, Sage Business Cloud Accounting (formerly Sage One) and Sage 50cloud. APIs are also available, so you can add custom integrations to the system, if needed.
The inventory management tools for the retail version of the software support up to 60,000 items and allow you to track products across both your brick-and-mortar and online stores. The restaurant version can track inventory on an ingredient level, which makes it easier for you to order the correct amount of food. Both versions allow you to set low-stock alerts so you can reorder supplies before you run out, or you can set up the system to automatically generate purchase orders when supplies are low.
Some features are specific to the retail version of the software. For example, you can print your own barcodes and shelf-edge labels, making it easy for your customers to see prices and your cashiers to ring up customer orders using a barcode scanner, expediting the checkout process.
The system has a product matrix that makes it easy to add variants, such as for color and size. It also allows you to bundle products, which is a useful feature if you offer composite products such as gift baskets or kits.
At the register, you can add pop-up notes to prompt your staff to up and cross-sell items. When you run in-store promotions, if you have multiple locations, you can run different promotions at different locations, at different times.
Epos Now's restaurant POS system is suitable for all restaurant types, including full-service. It has a drag-and-drop table-management tool that you can use to mimic your restaurant's floor plan, and with it, you can make quick updates when you need to move tables and chairs. It shows you which tables are open and how many customers are seated at each occupied table.
As with most of the restaurant POS systems we reviewed, you can add a photo of each dish to the system's menu to help customers choose what they want to eat and help servers quickly enter their orders into the system. Pop-up notes prompt servers to ask customers about cooking preferences, such as whether they prefer their steak cooked rare or well-done, and to offer the customer choices specific to the item they ordered, such as whether they'd prefer the soup or salad with their meal. Servers can assign courses to ensure items come out in the proper sequence. When your customers are ready for the check, your servers can easily split and merge bills.
The system tracks how long it takes from the time the order is placed until it's served. You can also track how long it takes for your tables to turn over and see per-table revenue. You can use these features to analyze how efficiently your restaurant operates.
If you want to offer your customers the option of booking a table or ordering online, or if you need delivery management tools, you can add third-party integrations for them to the system, though these may cost extra.
Epos Now integrates with Worldpay (Vantiv) and EVO Payments. Alternatively, you can use this POS software alongside the payment processing service of your choice, which is a good option if you like your current processor or if you're locked into a processing contract. The other option is to build a custom integration using the company's API.
Customer support is available via phone, email and live chat, though you need the Premium plan if you want 24/7 phone support. When we contacted the company, posing as a small business owner with questions about the system, the chat agent provided us with prompt, helpful information.
Data migration and setup help are available as part of the 30-day implementation included with the service. If you have an issue with the software, company representatives can, with your permission, access your system remotely to diagnose and fix the problem. If you purchase your POS hardware from Epos Now and need a replacement part sent to you, overnight shipping is available.
Epos Now has a lot to offer small businesses, both retail and restaurant, but isn't perfect. Here are a couple of limitations to consider before you make your decision.
- It doesn't offer as many self-help resources as some of its competitors. The Epos Now website has a blog with articles of interest to small business owners, a YouTube channel with a few demos and how-to videos, and active Facebook and Twitter accounts. However, there's no knowledgebase or community forum, so if you have questions about the software, you'll need to contact customer service directly.
- There's no kiosk option yet available. The rep we spoke with said that the company is concerned about POS kiosk security and is holding off on this feature until security measures meet their standards.
- Although the company is transparent with many of its costs, such as its software subscription and hardware prices, the website isn't clear about which features are add-on modules, and it doesn't disclose what they cost.
- There's some confusion with the website and downloadable brochures, as some prices haven't been converted to American dollars from British pounds, though sales agents are happy to explain pricing to you when you call.
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